Key takeaways
- meetergo is the best all-in-one alternative. It keeps Setmore's free-booking simplicity but adds built-in video, payments, e-signatures, a CRM, and EU data residency.
- Acuity and Calendly are the obvious upgrades. Acuity for service businesses that sell appointments, Calendly for teams coordinating meetings.
- Free-plan caps are the real reason people switch. Setmore caps free at 200 appointments a month, where tools like Picktime lift that limit for tiny teams.
- The right pick depends on what you book. Match the tool to whether you sell client appointments, coordinate team meetings, or need a full revenue workflow.
Setmore is a solid, cheap scheduler, but two things push people to look elsewhere: the 200-appointment cap on free, and the fact that growing past simple booking means bolting on video, a CRM, and contract tools Setmore does not have. Below are eight alternatives worth comparing, starting with the most complete option and ending with the lightest free tools.
8 Best Setmore Alternatives: An Overview
| Tool | Best for | Free plan | Starting paid price |
|---|---|---|---|
meetergo | All-in-one EU scheduling | Yes (free forever) | €7/mo |
Toolmeetergo Best forAll-in-one EU scheduling Free planYes (free forever) Starting paid price€7/mo | |||
Acuity Scheduling | Service businesses selling appointments | No (trial) | $16/mo |
ToolAcuity Scheduling Best forService businesses selling appointments Free planNo (trial) Starting paid price$16/mo | |||
Calendly | Teams coordinating meetings | Yes | $10/seat/mo |
ToolCalendly Best forTeams coordinating meetings Free planYes Starting paid price$10/seat/mo | |||
SavvyCal | Booking-flow experience | Limited (1 link) | $12/user/mo |
ToolSavvyCal Best forBooking-flow experience Free planLimited (1 link) Starting paid price$12/user/mo | |||
Square Appointments | Retail and POS-based services | Yes | Varies by POS |
ToolSquare Appointments Best forRetail and POS-based services Free planYes Starting paid priceVaries by POS | |||
Picktime | Tiny teams on a budget | Yes (higher cap) | Low-cost paid |
ToolPicktime Best forTiny teams on a budget Free planYes (higher cap) Starting paid priceLow-cost paid | |||
Koalendar | Simple Calendly-style links | Yes | Low-cost paid |
ToolKoalendar Best forSimple Calendly-style links Free planYes Starting paid priceLow-cost paid | |||
SimplyBook.me | Feature-rich booking pages | Yes (50 bookings/mo) | $8.25/mo (annual) |
ToolSimplyBook.me Best forFeature-rich booking pages Free planYes (50 bookings/mo) Starting paid price$8.25/mo (annual) | |||
1. meetergo: Best for All-in-One EU Scheduling
meetergo is a Cologne-built scheduling and revenue platform used across sales, healthcare, consulting, and service verticals. It does what Setmore does, then keeps going: the booking is the start of a workflow that runs through video, payment, and signature without a second subscription.
Key Features
EU data residency with no US parent
meetergo runs on EU servers under EU law and is a Europe-headquartered company with no US corporate parent, so client data is not exposed to US jurisdiction. That is the one gap Setmore structurally cannot close.
Built-in encrypted video
Where Setmore hands you a Zoom link, meetergo hosts the call itself with encrypted video on every plan. Guests join in the browser with no download.
Payments, deposits, and e-signatures
meetergo collects payments and deposits at booking and adds legally valid e-signatures, so a quote can be booked, paid, and signed in one flow rather than three tools.
Sales CRM and Calgent AI
A built-in sales CRM tracks deals, and the Calgent AI assistant handles rescheduling email. Setmore has neither.
Pricing
| Plan | Price |
|---|---|
Basic | €0/mo (free forever) |
PlanBasic Price€0/mo (free forever) | |
Essentials | €7/mo yearly |
PlanEssentials Price€7/mo yearly | |
Growth | €13/user/mo yearly |
PlanGrowth Price€13/user/mo yearly | |
Teams | €25/user/mo yearly |
PlanTeams Price€25/user/mo yearly | |
Where meetergo Shines
- Replaces scheduling, video, payments, signing, and CRM with one subscription
- EU hosting with real GDPR liability, not just a certification badge
Where meetergo Falls Short
- The free plan allows 1 calendar and 1 meeting type, so heavy free users get more headroom on Setmore's 4-user free tier
- Round-robin routing is gated to the Teams plan
Customer Reviews
Who meetergo Is Best For
- European businesses that need data residency without giving up features
- Teams tired of paying for booking, video, payments, signing, and CRM separately
Start a free meetergo workspace. No credit card, live in 30 seconds.
2. Acuity Scheduling: Best for Service Businesses
Acuity Scheduling, owned by Squarespace, is built for businesses where the booking is the sale. It is the natural step up from Setmore for salons, clinics, and coaches who need more control over the client experience.
Key Features
Conditional intake forms
Acuity collects detailed client information before an appointment with forms that branch based on answers, which is stronger than Setmore's basic fields.
Packages, subscriptions, and gift certificates
You can sell prepaid packages, memberships, and gift certificates, turning one-off bookings into recurring revenue.
Deposits and no-show protection
Every plan takes deposits or full payment and can store cards to enforce late-cancellation fees.
Pricing
| Plan | Price |
|---|---|
Starter | $16/mo yearly |
PlanStarter Price$16/mo yearly | |
Standard | $27/mo yearly |
PlanStandard Price$27/mo yearly | |
Premium | $49/mo yearly |
PlanPremium Price$49/mo yearly | |
Shines / Falls Short
Acuity shines on payments and client management for service businesses. It falls short on team meeting features and, like Setmore, is US-hosted with HIPAA gated to its top tier.
Best For
Salons, spas, clinics, and coaches that sell scheduled services and want payments plus intake on one plan.
3. Calendly: Best for Team Meeting Scheduling
Calendly solves a different problem than Setmore: getting meetings onto team calendars quickly. Where Setmore leans B2C services, Calendly leans B2B meetings.
Key Features
Team routing and round-robin
Calendly distributes inbound meetings fairly across reps, which Setmore does not do well.
Routing forms
Inbound bookers answer qualification questions and get sent to the right person or page.
Large integration catalog
Calendly connects to more apps than Setmore, including major CRMs on its team tiers.
Pricing
| Plan | Price |
|---|---|
Free | $0 |
PlanFree Price$0 | |
Standard | $10/seat/mo yearly |
PlanStandard Price$10/seat/mo yearly | |
Teams | $16/seat/mo yearly |
PlanTeams Price$16/seat/mo yearly | |
Shines / Falls Short
Calendly shines on fast meeting links and team distribution. It falls short on selling paid appointments, has no built-in video, and is US-hosted.
Best For
Sales, recruiting, and customer success teams that book meetings rather than sell timed services.
4. SavvyCal: Best for Booking-Flow Experience
SavvyCal is the design-led option, known for a calendar-overlay booking page that lets invitees see their own calendar while picking a time. Its G2 reviews consistently praise that overlay, while the common gripes are per-seat price and the lack of a mobile app.
Key Features
Calendar overlay
Invitees overlay their calendar on yours to find a mutual slot, which cuts back-and-forth.
Stripe Tax for EU VAT
SavvyCal can calculate and collect VAT and GST through Stripe Tax, a genuinely useful touch for EU sellers.
Clustered meetings
It can group meetings together to protect focus blocks, the opposite of how most schedulers spread bookings out.
Pricing
| Plan | Price |
|---|---|
Basic | $12/user/mo |
PlanBasic Price$12/user/mo | |
Premium | $20/user/mo |
PlanPremium Price$20/user/mo | |
Shines / Falls Short
SavvyCal shines on booking-page UX and EU tax handling. It falls short on built-in video, e-signatures, and a real CRM, and is US-hosted.
Best For
Sales and consulting teams that prize an elegant booking experience over an all-in-one stack.
5. Square Appointments: Best for Retail and POS
Square Appointments is the obvious pick if you already use Square for in-person payments. Booking, calendar, and POS share one system, so a retail or on-location service business can run the front desk and the till together. It is lighter on B2B features and ties you to the Square ecosystem.
6. Picktime: Best Free for Tiny Teams
Picktime is a strong free option for very small teams, with a higher appointment ceiling than Setmore's 200-per-month cap and support for a few users at no cost. It covers bookings, classes, and basic payments, though it lacks the polish and integration depth of paid tools.
7. Koalendar: Best Simple Calendly-Style Links
Koalendar offers clean, Calendly-style meeting links with unlimited bookings, two-way calendar sync, and no branding on its free plan. It is meeting-focused rather than service-focused, so it suits consultants and freelancers who just need a tidy booking link without a service catalog.
8. SimplyBook.me: Best for Feature-Rich Booking Pages
SimplyBook.me packs a lot of booking-page features and accepts 50 bookings a month on its free plan, with paid plans starting around $8.25/month billed annually. It is highly configurable for service businesses, at the cost of a steeper setup than Setmore.
Reasons to Consider an Alternative to Setmore
You hit the free cap or the per-calendar bill
Setmore's free plan stops at 200 appointments a month, and every staff calendar is a paid seat after that. The 200-appointment ceiling sounds generous until one busy week shows how fast it empties, and by then you are migrating mid-season instead of choosing calmly up front. Setmore holds a 4.5-star average on G2, but reviewers there repeatedly flag unreliable support and broken video links. meetergo's free plan has no monthly appointment cap, and its paid tiers bundle features Setmore charges around.
You need video, signing, and a CRM in one place
Setmore stops at booking. meetergo carries the workflow through encrypted video, e-signatures, and a deal pipeline, so you stop paying for separate tools.
You answer to GDPR
Setmore is US-hosted. For European clinics, advisors, and agencies, EU data residency is often a requirement, not a preference, which is meetergo's core wedge.
Use meetergo to Run Booking, Payments, and Follow-Up in One Place
If you are leaving Setmore because simple booking is no longer enough, meetergo covers the whole motion from first click to signed contract, on EU servers, with a free plan to start on.
Try meetergo free. No credit card required. Cancel anytime.
Everything Calendly does — plus video, CRM, and GDPR.
Everything Calendly does — plus video, CRM, and GDPR.
FAQs
What is the best free alternative to Setmore?
For meeting links, Calendly and Koalendar have strong free plans. For an all-in-one free tier with no monthly appointment cap, meetergo is the better fit.
Is there a Setmore alternative with built-in video?
Yes. meetergo includes encrypted video on every plan, where Setmore relies on a separate Zoom or Google Meet account.
Which Setmore alternative is best for service businesses?
Acuity Scheduling, for its intake forms, packages, and deposit handling. meetergo is the stronger pick if you also need EU hosting and a CRM.
Are Setmore alternatives more expensive?
Some are. Setmore's $5 Pro tier is among the cheapest. The trade is features per plan: tools like meetergo bundle video, payments, signing, and CRM that Setmore charges for separately or lacks.
Which alternative is best for GDPR compliance?
meetergo, which runs on EU servers under EU law with no US corporate parent. Most US-based schedulers, Setmore included, cannot match that.