meetergo

Free · no account · processed in the EU

Meeting minutes template

Nine free templates for Word, PDF and Google Docs, a short guide on how to write meeting minutes, and AI minutes from your recording or notes.

Download directly

Nine meeting minutes templates for real meetings

Download a template for free, copy it into Google Docs or fill it in online. No account needed.

Meeting Minutes

For teams, working groups and recurring meetings

Captures the agenda, outcomes, action items and the next meeting.

Decision Log

For short decision meetings and project steering

Focuses on decisions, action items and open questions only.

Verbatim-style Minutes

For discussions, hearings and traceable conversations

Documents contributions in order with person and timestamp.

Client Call Notes

For customer, discovery and consulting calls

Orders needs, objections, agreements and the follow-up.

Phone Call Note

For phone calls, callback requests and short customer notes

A one-pager for the request, the key message and the callback.

Board / Committee Minutes

For associations, boards and shareholder meetings

Records quorum, votes, attachments and signatures.

One-on-One Notes

For feedback, goal and development conversations

Structures the review, goals, measures and mutual agreements.

Weekly Team Meeting

For recurring team and status meetings

Makes status, blockers, decisions and owners visible.

Project Meeting Minutes

For kick-offs, project steering and milestone reviews

Connects milestones, risks, decisions and action items.

All 9 templates as ZIP + minutes checklist

Enter your email address and download the pack immediately. No marketing emails without separate consent.

Create minutes from a recording or your notes

Upload the recording of your meeting or paste notes. The AI transcribes and places only the facts it finds into the template you chose.

Up to 3 AI minutes per day, free, no account. Processed in the EU (Melious AI GmbH, Saarbrücken, Germany): content is not stored, recordings are deleted right after transcription.

Your structured minutes will appear here

You can edit the result, copy it and export it as Word or PDF.

Unlimited with meetergo Log

Guide

How to write meeting minutes

Good minutes make the next step obvious. They are not a transcript and not a diary of who said what; they are the record of what was decided, who does what by when, and what is still open. The six steps below work for a five-person team meeting and a formal board session alike.

  1. 1

    Prepare the skeleton before the meeting

    Copy the agenda into the template, fill in the header (meeting name, date, attendees) and leave space under each agenda item. During the meeting you only add outcomes, not structure.

  2. 2

    Record decisions, not discussions

    Write down each decision as one sentence in the past tense: what was decided, by whom, effective from when. Note the reasoning only when it will matter later, for example when a client or auditor may ask why.

  3. 3

    Turn every task into a row with an owner and a due date

    A task without an owner is a wish. Use the table in the template: task, owner, due date, status. If the owner or date is not clear in the meeting, ask before it ends; that is the single most valuable question a note taker can ask.

  4. 4

    Keep open points visible

    Anything raised but not decided goes under open points with a note on who decides and when. This is what prevents the same discussion from restarting next week.

  5. 5

    Send within 24 hours

    Send the minutes to attendees and to everyone who owns a task, ideally the same day. Ask for corrections within a short window, then the minutes are final.

  6. 6

    Choose the right type of minutes

    Meeting minutes for regular team meetings, a decision log for steering meetings, verbatim-style minutes for hearings and formal bodies, client call notes for sales and consulting conversations. The nine templates above cover each case.

Meeting minutes example

## Product team weekly — 26 August 2026
Attendees: Anna Berger, Tom Klein, Julia Roth · Minutes: Julia Roth

## Decisions
- The new booking page goes live on 1 September.
- Price list 2027 is published on 15 September.

## Action items
| Task | Owner | Due |
| --- | --- | --- |
| Review the privacy policy for the booking page | Tom Klein | Friday |
| Prepare the customer announcement | Julia Roth | 10 September |

## Open points
- Partner discount: decision at the next meeting.

## Next meeting
- 2 September, 10:00

Frequently asked questions

What should meeting minutes include?
The essentials are the meeting name, date and time, attendees and apologies, the agenda, the decisions taken, action items with an owner and a due date, and the date of the next meeting. Everything else is optional and depends on the type of meeting.
How long should meeting minutes be?
As short as the decisions allow. A one-hour team meeting usually fits on one page: decisions as a list, tasks as a table, discussion only where the reasoning matters later. Verbatim minutes are the exception for hearings and formal bodies.
What is the difference between minutes and a decision log?
Minutes record the agenda, discussion, decisions and tasks. A decision log records only decisions and tasks. Use the decision log for steering meetings where everyone knows the context; use full minutes when people who were not in the room need to follow it.
Who should write the minutes?
Someone who is not leading the discussion. Rotate the role in recurring meetings, or let a transcription do the first draft and have the chair approve it. The templates above keep the structure identical no matter who writes.
When should minutes be sent out?
Within 24 hours, while the meeting is still fresh and the action items can still be started this week. Send them to everyone who attended and everyone who has a task in them.
Are AI-generated minutes reliable?
For the structure, yes: the AI places facts from the recording into the template and marks anything missing as not specified. Check names, numbers and dates before you send, the same way you would with a human note taker.
Automatic, not after the fact

AI Notes creates the minutes directly from your conversation

  • Recording and transcription
  • Summary and decisions
  • Action items with owners
Discover AI Notes