The Smart Calendly Alternative from Europe
Simplify your scheduling with a GDPR-compliant solution. More features, better support, and fair pricing.
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Why Smart Businesses Are Switching from Calendly to meetergo in 2025
Calendly has been the go-to scheduling tool for years, but in 2025, businesses face new challenges: stricter data protection regulations, rising costs, and the need for advanced features that Calendly simply doesn't offer. If you're reading this, you're likely evaluating alternatives for good reason.
The Hidden Costs of Using Calendly
While Calendly markets itself as simple and affordable, the reality is quite different once you scale beyond a single user. At $12 per user per month for the Standard plan (or $16 for Teams), costs quickly add up. A team of 10 users pays $1,920 annually β and that's before you add essential features like payment processing, which requires the $16/user tier.
But cost isn't the only concern. Many businesses don't realize they're also paying a hidden price: compliance risk.
Data Sovereignty and GDPR Compliance: Why Location Matters
Calendly is a US-based company that stores all customer data on servers in the United States. For European businesses or companies working with EU clients, this creates significant legal exposure under GDPR (General Data Protection Regulation).
β οΈ Legal Reality Check:
The EU-US Data Privacy Framework (which replaced Privacy Shield) still doesn't protect your data from US surveillance laws like the CLOUD Act and FISA Section 702. This means US authorities can access your customer data without notification.
GDPR fines can reach up to β¬20 million or 4% of global annual turnover β whichever is higher. Is your scheduling tool worth that risk?
meetergo solves this by storing all data exclusively on ISO 27001-certified servers in Frankfurt, Germany. Your data never leaves the EU, ensuring complete GDPR compliance without compromise.
Feature Comparison: Where Calendly Falls Short
Beyond compliance and cost, Calendly's feature set hasn't kept pace with modern business needs. Here's what you're missing:
Advanced Routing & Round-Robin
While Calendly offers basic round-robin, meetergo provides intelligent routing based on skills, availability, workload, and custom rules. Route high-value leads to senior sales reps automatically.
White-Label Branding
Calendly forces "Powered by Calendly" branding unless you pay for their expensive Enterprise plan. meetergo includes custom domains, full white-labeling, and complete brand customization at a fraction of the cost.
CRM & Sales Tool Integrations
meetergo offers native integrations with HubSpot, Salesforce, Pipedrive, and 6,000+ apps via Zapier/Make. Sync contact data, deal stages, and custom fields bidirectionally β not just one-way like Calendly.
Embedded Payment Processing
Accept payments directly in the booking flow with Stripe, PayPal, or Mollie. Perfect for consultants, coaches, and service providers who need to collect deposits or full payments upfront.
Client Portal & Self-Service
Give your clients a dedicated portal to manage their own bookings, reschedule appointments, access intake forms, and view past meetings. Reduces admin workload by up to 40%.
Calendly vs. Acuity vs. HubSpot Meetings vs. meetergo
If you're evaluating Calendly alternatives, you've probably also looked at Acuity Scheduling, HubSpot Meetings, and Chili Piper. Here's how they compare:
| Feature | Calendly | Acuity | HubSpot | meetergo |
|---|---|---|---|---|
| GDPR-compliant (EU servers) | β | β | β | β |
| White-label (custom domain) | Enterprise only | β | β | β |
| Payment processing | Teams+ only | β | β | β |
| Advanced routing/round-robin | Basic | Limited | Basic | Advanced |
| Client portal | β | Limited | β | β |
| Video conferencing included | Zoom/Teams | Zoom | Zoom/Teams | Built-in + Zoom/Teams |
| Price (per user/month, paid plans) | $12+ | $16+ | $50+ | β¬7+ (~$8) |
ROI Calculator: How Much You'll Save by Switching
Let's do the math for a typical 10-person sales team:
Annual Cost Comparison (10 users):
- Calendly Teams: $16 Γ 10 users Γ 12 months = $1,920/year
- Acuity Powerhouse: $61 Γ 10 users Γ 12 months = $7,320/year
- HubSpot Sales Hub Pro: $50 Γ 10 users Γ 12 months = $6,000/year
- meetergo Growth: β¬10.40 Γ 10 users Γ 12 months = β¬1,248/year (~$1,350)
Savings vs. Calendly: $570/year (30% less) with MORE features and EU data compliance.
Migration Made Simple: 3 Steps to Switch from Calendly
Worried about the technical complexity of switching? We've made it as simple as possible:
Export Your Data
Download your existing event types, schedules, and settings from Calendly. Our migration guide walks you through every step.
Set Up meetergo in 15 Minutes
Connect your calendar, recreate your event types (or let us do it for you), and customize your booking page. Most teams are fully operational within 15 minutes.
Update Your Links & Go Live
Replace your Calendly links with meetergo links in your email signature, website, and marketing materials. Bonus: Set up 301 redirects to automatically send old Calendly traffic to your new meetergo pages.
Need help? Our migration specialists offer free white-glove onboarding for teams of 5+ users. We'll handle the technical setup so you can focus on booking more meetings.
Who Should Choose meetergo Over Calendly?
meetergo is the ideal choice if you:
- Are based in Europe or work with EU clients (GDPR compliance is non-negotiable)
- Need advanced features like white-labeling, payment processing, or intelligent routing
- Want to reduce costs without sacrificing functionality (save 30%+ vs. Calendly)
- Require deep CRM integrations beyond basic one-way sync
- Value responsive customer support in your time zone (not just US hours)
Start Your Free 14-Day Trial Today
Experience the difference for yourself. Try meetergo free for 14 days β no credit card required. See why thousands of businesses have made the switch from Calendly to a more powerful, compliant, and cost-effective scheduling solution.
More meetings, less hassle
See why thousands trust meetergo to accelerate their growth and save hours every week.
100% GDPR Compliance
All data stored exclusively on European servers. No risk of GDPR violations or fines.
Transparent Pricing
Free version with all essential features. Premium from β¬8/month β 33% cheaper than Calendly.
Quick Setup
Ready in just 2 minutes. Connect your calendar and start scheduling immediately.
Team Features
Round-robin, collective bookings, and shared calendars. Perfect for teams of any size.
Multilingual
Available in multiple languages. Perfect for European markets and international teams.
Automation
Workflows, email automation, and integrations. Save time on repetitive tasks.
Your booking page, your way
Customize every aspect of your booking experience to match your brand and meet your specific needs.
Simple & Clean
Our default booking interface is designed for clarity and ease of use.
- Clear date selection
- Intuitive time slot picking
- Simple customer information forms
Testimonials
Marcel Banmann
saasmetrix
The user guidance is well designed and the integration into our calendar systems and CRM was no problem. The implementation on our landing pages was also quite simple.
Hendrik Droht
SALT AND PEPPER
What I like best about meetergo is the speed and user-friendliness of the appointment scheduling tool and the seamless integration into our tool landscape. It enables SALT AND PEPPER Technology to save time and effort in appointment coordination by simply sending a booking link. We are excited about the possibility to help shape the tool and the excellent support options. In addition, lessons learned from our experiences were directly incorporated into product improvements, which is particularly valuable for us.
Roman Laufenberg
RLE International
It feels like having a personal scheduling assistant.
Frederik Wegner
konfidal
I use the meetergo software daily and am more than satisfied. The system is extremely intuitive and comfortable. I also tested zcal, calendly and other competitors. However, meetergo offers the best value for money. Especially against the background that it is GDPR-compliant, which is extremely important for me as a German entrepreneur. Clear recommendation for anyone who values the software location Germany and wants an excellent product.
Katarina Luketic
SwissLife
All requirements and wishes were quickly fulfilled, great service and a great team!
Benedict Padberg
Friendly Captcha
Great solution. We have been using meetergo for some time and are very satisfied with the features and support.
Julia Pelzer
ConsolCM
ConSol CM has been using meetergo as an appointment booking tool for almost 2 years. The integration was uncomplicated from the start and we have had regular lead entries via meetergo since then. Creating appointment types is intuitive and things can be changed quickly. In the meantime, meetergo has improved many things, there are more features, more simple customization options and the usability continues to be improved step by step. We are very satisfied!
Christopher Ganzorig
Cloudogu GmbH
Great support with quick response time, awesome! :)
Justin Bous
Catch
Didn't think a tool could change so much. We now get more appointments with the right people and have to do much less manually. The support is friendly, but once it took a bit longer to get a response.
Your Fortress for Data Privacy
meetergo is built on a foundation of GDPR compliance. Your data is stored securely on servers in Frankfurt, Germany, protected by the world's strictest privacy laws. Unlike US providers, we are not subject to the CLOUD Act.
US Providers: The Problem
- CLOUD Act forces data handover regardless of location
- FISA 702 allows warrantless mass surveillance
- Won't sign contracts with real GDPR liability
- Executive Order can be changed in secret
meetergo: The Solution
- Protected by European privacy laws, not US surveillance laws
- No US parent company - can't be forced to hand over data
- We sign contracts with real GDPR liability
- Data never leaves Europe - true data sovereignty
Because your data never leaves the EU, you can often avoid complex double opt-in (DOI) requirements, streamlining your workflow.
Our Trusted Clients
