What is manual booking approval?

Manual booking approval means that when a client requests a meeting, the slot is not immediately confirmed. Instead, you receive the request in your inbox and can choose to accept or decline — giving you full control over your calendar.

Will clients know their request is pending?

Yes. Clients receive an automatic message confirming their request was received and is under review. Once you approve or decline, they are notified immediately.

Can I set different confirmation settings for different event types?

Absolutely. You can enable approval mode per event type — so your public discovery calls are open-booking while your consulting sessions require approval.

What are buffer times and how do I set them?

Buffer times are automatic gaps before or after meetings. You set them per event type — for example, 15 minutes before and 15 minutes after. These blocks appear as busy on your connected calendars.

Does approval mode work with team bookings and round-robin?

Yes. Approval mode works for individual, team, and round-robin events. The assigned host or team admin receives the request and can approve or decline from their inbox.

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Smart Booking Confirmations

Take control of your calendar with intelligent booking confirmations. Review and approve meetings before they're scheduled, ensuring your time is always managed effectively.

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John Smith

john@example.com

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Emma Wilson

emma@example.com

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Google

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Apple

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How Smart Confirmations Work

Take control of every meeting from the moment someone requests time with you.

Enable Confirmation Mode

Switch your event type to require approval before any booking is confirmed.

Client Sends a Request

The client submits their preferred time and any required information. No slot is blocked until you approve.

You Approve or Decline

Review the request in your meetergo inbox and accept or reject with one click — from any device.

Confirmation Sent Automatically

Once approved, both parties receive a calendar invite and confirmation email instantly.

One-Click Approval Inbox

Every booking request lands in your approval inbox. Review, approve, or decline instantly — with full context about the requester.

See all pending requests in one place
Approve or decline without leaving the inbox
Calendar invite sent automatically on approval

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Sarah M.

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Tom K.

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Smart Buffer Times Between Meetings

Set automatic buffer times before and after every meeting so you always have time to prepare, debrief, or simply breathe.

Custom buffer before and after each meeting
No more back-to-back scheduling pressure
Buffers shown as busy on all connected calendars

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15 min

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15 min

Booking Rules & Access Control

Define exactly who can book your time and under what conditions — from required form fields to invitation-only access.

Invitation-only or link-based booking access
Required qualification questions before booking
Block specific time windows or booking limits

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What Smart Confirmations Deliver

90%

Fewer Unwanted Meetings

Teams using approval flows report eliminating over 90% of low-quality or unwanted bookings.

15min

Buffer Time Saved Daily

Average buffer time added per meeting — giving back hours of focus time every week.

100%

Calendar Accuracy

Multi-calendar sync ensures your availability is always accurate across every platform.

Who Needs Smart Booking Confirmations?

From executives to healthcare — approval-based booking fits any high-value calendar.

Executives & Leaders

Protect your most valuable asset — your time. Only meetings that truly matter get on your calendar.

Key Benefits

✓Only approved, high-value meetings reach you
✓EA or assistant can pre-screen on your behalf
✓Automatic buffer time around every meeting

Healthcare & Clinics

Confirm patient appointments only after verifying eligibility — reducing no-shows and ensuring the right patients get seen.

Key Benefits

✓Manual patient approval before slot is confirmed
✓Collect insurance or intake info before approval
✓GDPR-compliant patient data handling

Consultants & Freelancers

Screen prospects before committing time — only accept meetings from qualified leads who are ready to move forward.

Key Benefits

✓Qualification questions required before booking
✓No wasted discovery calls with unqualified leads
✓Protect time with smart booking limits

meetergo Confirmations vs. Always-Open Booking

See why approval-based booking outperforms automatic confirmation for high-value calendars.

Manual booking approval

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Calendly

Cal.com

Smart buffer times

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Calendly

Cal.com

Invitation-only booking mode

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Calendly

Cal.com

Multi-calendar sync

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Calendly

Cal.com

GDPR-compliant data handling

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GDPR

Calendly

Cal.com

Feature	meetergo Our Solution	Calendly	Cal.com
Manual booking approval
Smart buffer times
Invitation-only booking mode
Multi-calendar sync
GDPR-compliant data handling	GDPR

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Frequently Asked Questions

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Smart Booking Confirmations

Take control of your calendar with intelligent booking confirmations. Review and approve meetings before they're scheduled, ensuring your time is always managed effectively.