What exactly is a Collective Event?

A Collective Event is a booking type where multiple hosts are required for the meeting. meetergo checks all participants' calendars simultaneously and only shows time slots where everyone is genuinely free-so your guest can never accidentally book when someone is unavailable.

How many team members can I add to a Collective Event?

You can add as many participants as your plan allows. The system checks all connected calendars in real time, so availability stays accurate regardless of team size.

Which calendar systems are supported?

meetergo connects to Google Calendar, Microsoft Outlook, Office 365, and any iCal-compatible calendar. Team members can each use different calendar systems-the overlap detection works across all of them.

Can guests see which team members are busy?

No. Guests only see the final available time slots-never individual team members' calendars or the reason why certain slots are blocked. Your team's schedule stays completely private.

What happens if a participant cancels after booking?

If a host participant cancels or becomes unavailable, all other participants and the guest are notified automatically. You can configure whether the booking is automatically cancelled or moved to a rescheduling flow.

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meetergo

Part of meetergo Scheduling

Smart Collective Events

Schedule meetings with multiple hosts effortlessly. Our system checks availability across all participants and only shows time slots where everyone is free. Perfect for team meetings, panel discussions, and group consultations.

Get Started Free

Team Meeting

All team members required

Team Availability

Alex

Sarah

Mike

Lisa

Checking availability...

01
See Who's Free-Instantly
Team Meeting
All team members required
Team Availability
A
Alex
S
Sarah
M
Mike
L
Lisa
Checking availability...
Your guests never see a time that doesn't work. The system checks every participant's live calendar and only presents truly available slots-no back-and-forth, no overlap.
- Live availability pulled from every connected calendar
- No slot ever shown unless all participants are free
- Updates in real time if someone's availability changes
02
One Link for the Whole Team
Availability Matrix
9:00
10:00
11:00
14:00
A
✓
✗
✓
✓
S
✓
✓
✓
✗
M
✗
✓
✓
✓
L
✓
✗
✓
✓
✓
Overlap found · 11:00 AM
Create your event once, add your participants, and share a single booking link. Guests see a clean, simple page-the complexity of multi-calendar coordination is completely hidden from them.
- One link that works for your entire team
- Automatically detects and highlights common free slots
- Guests never need to coordinate separately with anyone
03
Everyone Gets Confirmed Instantly
Team Meeting Booked
Tuesday, 11:00 AM · 45 min
A
Alex
Calendar invite sent
✓
S
Sarah
Calendar invite sent
✓
M
Mike
Calendar invite sent
✓
3 confirmation emails sentSent
The moment a guest books, calendar invites and confirmation emails are sent to every participant simultaneously. No manual forwarding, no missed attendees-everyone is in the loop within seconds.
- Instant calendar invites sent to all participants
- Automatic confirmation emails to host and guest
- Cancellations and reschedules notify everyone at once

How Collective Events Work

01
Create a Collective Event
Name your event, set the duration, and choose which calendar types participants use-done in under a minute
02
Add Your Team Members
Connect each participant's calendar. The system immediately starts reading their availability in real time
03
Share One Booking Link
Copy the link and send it to your guest. They see a clean calendar page showing only slots where everyone is genuinely free
04
Booked and Confirmed Automatically
Guest picks a time and clicks confirm-calendar invites go out to every participant instantly, with no action required from you

Who Uses Collective Events?

Any team that needs to meet with an outside guest-without the scheduling back-and-forth

Team & Corporate Meetings
Kick-off calls, project syncs, or cross-department reviews-book them with one link, no email chains.
Panel Interviews & Hiring
Coordinate interviewers without the scheduling chaos. Candidates get a single link and see only real slots where the full panel is available.
Consulting & Advisory
Host joint strategy sessions or co-facilitated workshops with multiple advisors-without the endless back-and-forth.
Multi-Physician Consultations
Schedule case conferences, specialist referral meetings, or teaching rounds with multiple practitioners at once.

Integrations

Works with your tools

Connect meetergo to 100+ tools you already use. Calendar, CRM and video stay in sync.

Sync calendars in real time
Create video meeting links automatically
Push data to your CRM automatically

For AI agents

Or skip the interface

100+ REST endpoints for bookings, availability and calendars. Plus an MCP server, so Claude, Cursor or ChatGPT can read the docs and write the integration with you.

Connect via MCP

All integrations View API

Included from Light

€12.90 per person per month, billed yearly.

Compare all plans

FAQ

Frequently Asked Questions

Pricing

One price for the team

Light per person. Suite and Premium with 3 people included. AI comes with every plan.

How many are you?

Free
Try it out
€0a month
Up to 3 people
Free forever
Start for free
No credit card
Light
Clients book with you
€10.32instead of €12.90a month
per person
For the first year, then €12.90 a month
Try for free
7 days, no credit card
Everything in Free, plus
- New in Light
- Mollie
For comparison: Calendly Teams €16 per person (Source)
Recommended for teams
For incoming enquiries
Suite
Every enquiry answered, through to the invoice
€49.50instead of €99a month
3 people included
For the first year, then €99 a month
Try for free
7 days, no credit card
Everything in Light, plus
For winning new customers
Premium
Win new customers. Under your brand
€89.50instead of €179a month
3 people included
For the first year, then €179 a month
Try for free
7 days, no credit card
Everything in Suite, plus
- Per company, more can be added
- To contacts who opted in
- Companies, not people