10 Best Appointment Scheduling Software in 2025! (Tested)

Time is money. That’s why manually booking appointments wouldn’t be the best business move in a world where appointment scheduling tools are gaining ground. 

Research from Zippia indicates that businesses see a 27% increase in their revenue when using online booking systems.

The same research revealed that local businesses that added online booking systems to their website increased their revenue by up to 120%.

These numbers demonstrate that traditional scheduling methods are no longer effective.

Instead of sending back-and-forth emails asking when your clients or team members are free, you can simply create a booking page, set your availability, and share the link.

But here’s the challenge: many scheduling tools are available, each with different features and pricing plans.

To spare you the hassle, I have tested 9 tools over the last 11 days, and in this article, I will share the 5 Best Appointment Scheduling Software. I will also give you a step-by-step guide on how to choose an appointment scheduling software.

Let’s explore!

Appointment Scheduling Software Compared

5 Best Appointment Scheduling Software

1. Meetergo

Meetergo tops our list of the best appointment scheduling software.

It helps you build appointment booking pages by naming them, choosing a host, setting a meeting duration, and choosing a virtual meeting platform, to name a few. Moreover, thanks to the Contacts feature, you can manage participants by viewing their names, emails, companies, and account owners.

What adds to its appeal is that you can create meeting polls by suggesting dates, times, and places. Depending on your settings, you can set a deadline for the poll and hide voters' names and emails.

Last but not least, Meetergo automatically routes appointments based on the host’s availability or the attendant’s company size, industry, or needs. Meetergo is, without a doubt, one of the best collaboration tools for professionals, agencies, and SaaS companies.

Let me show you how Meetergo helps you create appointment scheduling pages. It all starts by selecting Meeting Type from your dashboard.

For instance, you can create a booking service called “Startup Consultation” and assign it to your consultation team.

For instance, when a client books a meeting, Meetergo’s Routing will automatically assign the appointment to one of the hosts based on availability, industry, company type (SaaS or agency), etc.

But let’s spice the situation up. Start by choosing the “Team” option.

You can choose the ‘Collective’ option or the ‘Round-robin’ option, depending on how you want your host arrangement.

Round-robin means you rotate hosts based on their availability. In contrast, Collective works when you want two or more hosts to handle the meeting. The time slot will only show on the booking page if all selected hosts are available.

Most of our SaaS customers use Collective for product demos or presentations.

Next, you can select a team or all users inside the company to host the meeting. To illustrate, you might want the sales team to handle demos while the success team handles customer relationships.

In this example, I assigned my business consulting team to handle the hosting.

Now, you can provide more details about your booking page, such as a name and a brief description of its purpose. Meetergo also lets you add your preferred meeting duration and the virtual meeting platform.

After setting up your service, Meetergo adds it to the list of meeting types you've created. From there, I can share, edit, and delete the Startup Consultation Booking I created.

And voilà, you’ve created your first appointment booking page with Meetergo. For example, if a client books an appointment on February 20th, Meetergo will display the available time slots.

Every booked consultation is enlisted in the upcoming bookings, where I can monitor, reschedule, and manage it.

I have more features to share that make Meetergo the best meeting scheduling software. Let’s start with ‘one-off booking.’

Key Features

1. One-off Meeting

Meetergo lets you create a quick single-use meeting outside your regular booking calendar, especially for impromptu or special meetings.

I frequently use this feature if sending a scheduling page to a client may delay the booking. So, after confirming the meeting details with the client, I simply create and assign the call to a team member.

First, switch to the team member to whom you want to assign the meeting. This will allow you to access their calendar. For example, I want to assign it to Mona Allen.

To create the one-off booking, I’ll simply click on an available slot on Mona’s calendar and select “Create meeting” from the pop-up menu.

Next, I’ll choose the meeting type I want to use. Let’s go with ‘Startup Consultation.’

Moving forward, I’ll set the invitee’s timezone and language preference. Naturally, I will enter their name and email address.

Once booked, the meeting will appear on Mona Allen’s calendar. When clicked, Mona will access the necessary details. From here, you can add notes that will guide her meeting.

2. Contacts

I wanted to share Contacts, one of my favorite Meetergo features. It stores every client who books a meeting through your scheduling pages; no need to switch between multiple apps.

Go to Contacts to access this list.

The page shows the client’s name, email, and company. It also indicates the next meeting and the team member handling it. Here, we can see that Billie Jean, who booked a Startup Consultation meeting with Mona, was added automatically.

When you click on a client’s tab, their full contact information will show. If needed, you can make changes to their details, add tags, and see their appointment history. In addition, you can schedule another meeting or send them an email.

3. Workflow Automation

Another unique feature is the creation of workflows that handle repetitive or recurring meeting tasks. This feature allows you to focus on more dynamic and essential tasks.

Assume you always want to collect your clients’ feedback after a meeting ends. Emailing each client will be time-consuming, especially if you handle 7+ calls per day. Instead, all you need to do is instruct Meetergo’s automation to handle this.You can create a workflow from scratch or using a template.

I named my workflow ‘Feedback Collector’ and asked it to automatically email clients after a meeting.

When you scroll further, draft your inserting placeholders (first name, company, etc.)

Once created, users can access their workflows in one place.

4. Availability Management

Meetergo allows you to specify when you are available for bookings. Simply put, you indicate when you can or cannot accept appointments.

Let’s take team member Anderson’s availability, for example.

As you can see, Anderson’s availability is from Monday to Friday, 8:00 a.m. to 5:00 p.m. However, I can change his schedule based on his workload if necessary.

We all love using the Exception setting here at Meetergo. For example, Anderson can mark a day off because he has a dentist appointment.

Last but not least, you can access your availabilities from your dashboard.

5. Poll

Meetergo is also called the best scheduling software because of its Poll feature.

It allows you to suggest various open meeting times, and participants will vote for their preferred one. Rather than asking, "What day works for you for our weekly meeting? Monday or Tuesday?", consider creating and sending a poll to your team.

This way, your team or clients can choose their most suitable time.

First, name and briefly describe the poll. Then, select a video conferencing platform, enter your preferred timezone, and specify the meeting’s duration.

Next, choose the days you wish to add as options. For this scenario, I picked 24th February (Monday) and 25th February (Tuesday).

Taking the 24th, for instance, I suggested a few meeting times:

• 12:00 PM to 12:30 PM,
• 12:30 PM to 1:00 PM and
• 1:30 PM to 2:00 PM.
  

Meetergo allows you to set a deadline. For instance, you may only open the poll for three days to increase the pressure to vote quickly. You may also hide voters and remove branding.

Once completed, the poll page will display each session's suggested slots and total votes:

• Green votes: the voters approve the time.
• Yellow votes: the voters don’t like the suggested time but will accept it if selected.
• Grey votes: the voters don’t approve the time.
  

Best For

• Meetergo is best for teams and professionals who want to create booking pages, route meetings, manage leads, and create meeting polls.

Pricing

• Basic: €0/month
• Essentials: €7/month
• Growth: €13/month/user
• Teams: €25/month/user

2. Calendly

Next on our list of the best appointment scheduling tools is Calendly.

After creating your appointment booking page, users can set up workflows that automatically send reminders, follow-ups, or thank-you emails to attendees. Additionally, Calendly's Dashboard tracks activities like total meetings created, completed, rescheduled, and canceled.

Thanks to its Contacts interface, you can track all meeting attendees by viewing their names, phone numbers, email addresses, companies, etc. Finally, users can integrate the scheduler with Zapier, Paypal, and more.

Let's further review Calendly by analyzing its Meeting Type feature. To begin, the interface displays your existing booking pages.

Use the “+ New Event Type” button to set up

• One-on-one meetings with one participant,
• Group meetings with multiple participants (like a webinar) or
• Round Robin meetings to distribute the call between hosts based on their availability.

I will create a “group” booking page in this tutorial.

I named my page “Cybersecurity Webinar,” set the meeting duration to 1 hour, and chose Google Meet as the call place. Plus, I limited the number of participants to 4.

The availability section allows you to set when people can book a meeting. Tuesdays, for example, have two slots (9:30 and 13:30), while Fridays, Saturdays, and Sundays are unavailable.

More options allow you to use forms to collect client details or offer paid meetings.

The Event Type section shows the Cybersecurity and other existing booking pages. There, we can manage and edit the pages. We can also set permissions, make them active, delete them, etc.

Finally, our appointment page is live, and future clients can book meetings by choosing their preferred time.

Key Features

1. Contact Management

The Contact interface lists people who booked meetings through your appointment booking pages.

I edit or delete the contact or simply book a meeting with them.

Clicking “Book meeting,” for instance, will prompt me to choose the meeting purpose (meeting type).

Finally, I clicked Clement’s contact to see their full name, email address, phone number, and meeting history.

2. Automation Workflow

Next, we unveil another feature that handles your recurring or repetitive tasks. Users can instruct it to send reminders or thank-you emails to clients after every meeting.

Let's say we want to create a workflow that sends a reminder to participants 24 hours before an event. I will name the workflow ‘Cybersecurity Webinar Reminder’ and apply it to our Cybersecurity Webinar booking page.

Next, choose when the workflow triggers.

We draft the email subject and body in the “Do this” or action section. Calendly allows us to use placeholders for the receiver's name, event name, location, and more to personalize the email.

Once it is saved, you will see the reminder in the ‘Workflow’ section.

3. Dashboard Analytics

Let’s shift our focus to Calendly’s Dashboard, a feature that displays your scheduling activity, key metrics, and trends. This data helps you optimize your meetings.

For instance, this dashboard shows people booked 518 meetings; 422 were successfully held, while 35 were rescheduled and 92 were canceled.

Also, the dashboard displays data in a visual style, using graphs, charts, and many more.

Best For

• Individuals and businesses seeking to automate meeting scheduling by sharing their availability through customizable booking links.

Pricing

• Free
• Standard - $12
• Team - $20
• Enterprise - $15,000 annually

3. Reclaim AI

Reclaim's Smart Meetings uses AI to check your participants' availability, time zones, and priorities to find the best meeting time.

Its Task feature allows you to create tasks by setting the duration, min or max durations, and due dates. Coupled with Priorities, you can organize your tasks based on low, medium, high, or critical priorities.

As a final point, thanks to Stats, you can track your focus time, work-life balance, and time spent on meetings, tasks, habits, and breaks.

Regarding appointments, Reclaim AI's Schedule Link lets you create and share your customizable booking page.

We can create our new booking page using “+New Link.”

I named it “Tech Support Consultation” and added a text describing the page's purpose.

Next, I added Wright Morgan and myself as co-hosts. By default, I am the main host, but I could also assign it to Wright. I then used Zoom as the meeting platform.

In the Scheduling section, I set the booking priority to “High priority,” the meeting duration to 30 mins, and the “rolling time window" to 4 hours.

The following section asked me to create my booking page link and icon. I could also ask Reclaim AI to automatically send meeting reminders to all attendees.

In the branding part, I had the option to use or remove Reclaim's branding. It also gave me the privilege to ask questions on my booking page. Attendees will be required to answer them.

And there you have it! Our scheduling page is ready. From here, attendees can choose their time zones, compare their calendars, and select a suitable meeting day and time.

Reclaim AI will collect their contact details and answers to custom questions when filling out the form.

Key Feature

1. Priority

Priority Scheduling lets you prioritize your most important tasks and meetings while automatically adjusting lower-priority items as needed.

Every meeting booked comes with a priority option from low to critical.

The Priority tab, however, gives more control. It allows you to drag and drop meetings into priority groups (low, medium, high, and critical). No need to do it manually for each item.

2. Stats Dashboard

The Stats dashboard allowed me to view key insights about my scheduled events.

For instance, my focus time indicates I spent 64% of my time working on deep work while 36% was dedicated to shallow work.

Additional stats reveal the number and email addresses of meeting attendees.

3. Smart Meeting

As described earlier, Smart Meeting reschedules when there is an event clash so you never miss an important touchpoint.

I created and named my smart meeting “Monday Growth Workshop.”

Next, I added the participants (Susan Johnson and Wright Morgan) and chose Google Meet as the meeting platform.

Now, regarding the schedule, I picked Monday and proposed 11:00 a.m. as the ideal time. I then set the minimum meeting duration to 30 minutes and the maximum to 1 hour.

When Susan added the Monday Growth Workshop to her Google Calendar, the AI changed the meeting time to 10:15 a.m. (instead of 11:00 a.m.). It maintained her therapy session starting at 11 a.m.

Best For

• Professionals and teams seeking to automatically schedule tasks, habits, and meetings.

Pricing

• Lite - free
• Starter - $8
• Business - $12
• Enterprise - $18

4. Clockwise

Clockwise comes with scheduling links that help you set up booking pages by declaring the best meeting times, booking limits, link names, and video conferencing platforms. In its analytics dashboard, the appointment scheduling software displays your weekly focus hours and resolves meeting conflicts.

Furthermore, when using Flexible Meetings, Clockwise reschedules appointments automatically by choosing a new date and time. This reminds me of Smart Meeting Breaks - another feature where Clockwise scans your calendar and automatically sets breaks between meetings.

Once again, you seek appointment scheduling software to create a booking page. So, let me show you how to make one with Clockwise.

I went to Scheduling Links and named my page “Website Development Consultation.” I then selected 30 minutes for each booked slot and opted for Google Meet as the video conferencing platform.

The description box allows you to describe your service.

I chose the single teammate option for the meeting type since I am accommodating only one host - myself.

While setting up your page, you can select how to protect your focus. I chose to balance my availability and focus time.

Next, I highlighted my best times. Activating this feature lets my clients see the best times to book a meeting with me. Moving on, you can create a short form to collect details (such as phone numbers and notes) from clients when they are booking.

Finally, the booking page for my consultation business is ready. As you can see in the image below, it displays my available dates and times for clients to choose from. They can pick between 1-hour and 30-minute sessions.

From a client’s point of view, they’d have to enter their details, including the phone number and additional note I added to the form.

Key Features

1. Availability

Clockwise’s Ideal Day tool helps you set your availability and specify your ideal day so that your clients know when to book an appointment with you.

I chose Monday, Wednesday, and Friday as my available days. The session time for Monday is set from 9:00 a.m. to 1:00 p.m. This means clients cannot book after 1:00 p.m. on Mondays.

The appointment scheduling software gives you more control and flexibility when setting up your availability. For instance, you can insert breaks after meetings or block any meeting during your focus time.

Moreover, you can add custom attributes, such as a color code, to an upcoming meeting on your calendar. For example, red could represent one-on-one meetings, and blue could be used for team meetings.

2. Flexibility

The appointment scheduling platform has a flexibility feature that can automatically reschedule meetings.

With flexible meetings, Clockwise identifies tasks and meetings that have less priority. It then moves them to later hours or another day in the week while keeping more important team meetings.

Here’s an example: If I mark my ‘End of month recap’ meeting as flexible and an urgent meeting pops up and clashes with it at 9 AM, Clockwise can move it to 12 PM, depending on the settings I choose.

Flexible Holds, on the other hand, are events that require only you. An example will be your focus times when you are dealing with your own work or project.

Since such events hold less priority than team meetings at a fixed time, Clockwise reschedules them to portions on your calendar that are less occupied.

3. Team Coordination

Clockwise allows you to create a team and assign them to specific meetings. It coordinates their schedules by synchronizing their calendars.

For instance, I created a team called ‘web developers.’

I also get insight into every team member's Focus time and their meeting load so that I can balance their workloads.

Best For

• Those seeking to optimize their team's meeting schedules automatically and maximize uninterrupted focus time.

Pricing

• Free
• Team - $6.75
• Business - $11.50
• Enterprise - Custom

5. Acuity Scheduling

Acuity Scheduling is the following tool on our list of the best appointment scheduling apps. It supports a scheduling page feature that allows you to upload your logo, display services, and show scheduling instructions to clients.

It includes a calendar showing all appointments from your connected calendars, including the clients' names, email addresses, and details. It also indicates whether or not they paid for the service you offer.

Moreover, Acuity Scheduling has an exportable client database that lists all previous clients, their phone numbers, and email addresses. What’s more? The reports feature helps you track appointment numbers, generated revenue, tips, and intake forms.

I decided to test this appointment scheduling tool by creating a booking page.

I could pick between a daily or monthly calendar view.

Next, I entered my business name, logo, and industry.

The last set of settings allows me to select the scheduling page's language, font, and color. Thanks to the little window on the right side, I could preview my page.

In the Scheduling Page Options, I specified what will be visible to my clients. For example, I chose not to display prices on the page.

Next, I personalized the page link.

Finally, my appointment scheduling page is ready.

Key Features

1. Appointment Types

I can easily add more services to my scheduling page. 

Suppose I provide Math Tutoring as part of my online tutoring services. With the Appointment types feature, I can create a new service and let clients book it.

I entered the service’s name, duration, and cost per session.

I also chose my desired color, uploaded the logo, and made it visible to my clients.

Now, clients can view and choose between the tutoring services on the booking page.

2. Invoice

The invoice feature improves my payment process by allowing me to draft and send itemized bills for booked appointments. An invoice contains the customer’s name, email, phone number, and the items bought.

I can also get a preview of my client’s invoice.

I saw a list of all the invoices I have issued to clients within the invoice section. From here, I can manage, edit, and also delete them.

Best For

• Professionals who have local or online services on their booking pages.

Pricing

• Free trial
• Emerging: $20/month
• Growing: $34/month
• Powerhouse: $61/month
• Enterprise: Custom

6. SimplyBook.me

SimplyBook.me lets you create a website booking page by choosing a template, adding your logo and banner image, entering a name & description, and choosing the colours of your booking page. You can also set your calendar layout by choosing your timeframe, format, and how the calendar should be displayed.

The software comes with a dashboard that allows you to view the number of bookings for the week, the duration of all your meetings, your weekly revenue, and the number of visits you’ve had. You can also view all upcoming meetings, their dates, service durations, service names, and clients.

Moreover, with the Reports feature, you have access to your sales report, booking details, payment transactions, sales and tax, calendar notes report, and much more. The booking details report, for instance, includes the date and time of a booking, its status, the client, service, service provider, code, and the creation date.

I particularly like the Payments feature. It showcases an interface that has all your payment information, including the Reference ID, payment system, customer, status, and amount.

Without wasting much time, let’s quickly review the booking page process

When signing in to your account, add your company’s information. After that, you will begin the design process of your website booking page.

First, choose your preferred theme template.

Adjust the additional theme settings to match your brand. Then, add your logo and banner image. You can also choose the colours of your booking page.

Next, set your calendar layout by choosing your time frame, format, and how the calendar should be displayed.

Under the ‘Homepage’ tab, you can add images to the gallery and edit the company address. You can also insert your company’s description.

For this tutorial, I will create a booking website for a Marketing agency that focuses on writing SaaS articles.

Click the “+” button to add your services, then name each of them and add a price to each service. For example, I added three services: Consultation, Strategy Session, and Content Planning.

You can set your availability for each service based on your working hours.

Your booking page is ready! You can copy the link and view the various booking channels.

Now, let’s explore the booking process.

After accessing the link, Simplybook.me takes the client to your page where they can click on “Book now”.

Next, they will choose their preferred service.

Afterwards, the booker then selects their preferred day and time for the meeting.

Then they enter their personal details such as name, email address, and phone number. Once done, they will click “Confirm booking”.

After completing the booking process, the booker automatically receives a confirmation email with all the meeting details.

Aside from letting individuals book meetings and pay, SimplyBook.me has many other features. Let’s discuss a few.

Key Features

1 . Dashboards

Using the dashboard feature, you can view the number of bookings for the week, the duration of all your meetings, your revenue this week, and the number of visits you’ve had.

Below, you can see all upcoming meetings, including their dates, service durations, service names, and clients. To see more details of a booking, click “details”.

This displays the details about the booking, such as the date, time, duration, service, and price. You can also edit or cancel a booking, book more, or view history.

Under “Client”, you have access to your client’s information. This includes their name, email, and phone number.

2 . Reports

The Report feature on SimplyBook.me lets you view all your reports, including your sales report, booking details, payment transactions, and sales and tax.

Let’s look at the report of our booking details.

The report includes the date and time, status, client, service provider and service, code, and the date it was created.

The three dots icon, when clicked on, shows more actions you can take: view booking, view client, view client’s report, or cancel.

Best for

• Service businesses seeking a platform that can manage appointments and accept online payments while integrating with Calendars.

Pricing

• Free: Free
• Basic: €8.25/per month, billed annually
• Standard: €24.9/per month, billed annually
• Premium: €49.9/per month, billed annually
• Premium Plus: €82.5/per month, billed annually

7. Cal.com

You can create booking pages on Cal.com by naming your meeting, adding a description, and choosing a duration and location. You can add time-slot intervals for your meetings and limit how many times your event can be booked per day.

With its Booking feature, you can see all your bookings, including the upcoming, unconfirmed, recurring, past, and cancelled. By clicking on a booking, you can view the meeting type, the date and time, the organizer and booker, and the venue.

Cal.com lets you create your availability by naming it, setting your working hours, and selecting the days you will be available, as well as your timezone. You can also add a new time slot on the same day

Interestingly, with its Workflows feature, you can send meeting reminders by naming the workflow and choosing the booking page it must be applied to. You will then choose what must trigger the event and the action that must be performed based on that trigger.

Without further ado, let’s get into how to create an appointment scheduling page using Cal.com.

After locating “Event types” on the sidebar, click ‘New”.

Now, name your meeting, add a description, and choose a duration.

You can let the platform translate the title/description to the visitor’s browser language using AI, and toggle on the option that allows your booker to choose the duration. Afterwards, select the preferred meeting location.

Under the Limits section, you can select time-slot intervals. You can also limit how many times your event can be booked per day.

Once everything is ready, you can copy the link to your booking page, share it, embed it, or delete it.

Upon clicking the link, the booker will choose a day and time for the meeting.

They will also add their name and email address.

Once your booker is done scheduling their meeting, they will receive a confirmation message:

Now that we have successfully created a booking page, we will look at a few other features Cal.com offers.

Key Features

1 . Bookings

The bookings feature on Cal.com lets you see all your bookings, including the upcoming, unconfirmed, recurring, past, and cancelled ones.

Under the upcoming booking section, you can cancel or edit the selected event.

2 . Availability

It is not practical to be available at all hours, but with the availability feature, you can configure when you are available for bookings so your clients are well informed.

To configure your times, click “New”.

In the mini window that pops up, name your availability.

Within your availability configuration, you can set your working hours and select the days you will be available.

For instance, I disabled “Wednesday” because I want it to be my day off.

Interestingly, you can add a new time slot under the same day by clicking the “+” button.

For example, my normal Monday schedule is 9:00 am - 5:00 pm, and my new time slot starts from 5:30 pm to 6:15 pm.

Best for

• Individuals and large organizations looking for a customizable scheduling platform that can create booking pages and take calls.

Pricing

• Individuals: Free
• Teams: $15/per month/user
• Organizations: $37/per month/user
• Enterprise: Custom pricing

8. Google Appointment Scheduler

Google Appointment Scheduler is yet another useful software for creating booking pages. You can create yours by naming your meeting, choosing an appointment duration, and setting up your general availability. That’s not all. You can add time between slots and set the maximum bookings per day, and also permit your guests to invite others.

With the Out of Office feature, you can block time when you are not available for appointments. All you need to do is choose your preferred day or time, enable the platform to decline meetings, customize the Out of Office message, and manage access.

Another feature worth mentioning is the Task feature. It allows you to create various tasks by naming each task, choosing a date and time, adding your task description, and assigning it.

What’s more, Google Appointment Scheduler lets you create and add new calendars by providing a name, adding a description, and choosing a timezone.

Within Google Workspace, you can indeed create a booking page and share the link so that bookers can schedule meetings with you.

Let’s see how to do this. Click “Create” on the home dashboard.

Go to the last option: “Appointment schedule”.

Here, name your meeting, choose an appointment duration, and set up your general availability.

You can add time between slots and set the maximum bookings per day. You can also permit your guests to invite others.

Next, choose a location and add a description.

Further below, you can customize the form people use to book an appointment. If you need to add more items, click “Add an item”.

That’s it. Your booking page is ready! To share it with your invitees, click “Share”.

You have the option to copy the link or embed it.

After sharing the link, when a team member or client clicks it, they will choose a date and time for their meeting.

Finally, upon booking an appointment, they will receive a confirmation.

The only limitation of Google’s Appointment Scheduler is that Google Meet is the only location.

Key Features

1 . Out of Office

This feature allows you to block time when you are not available for appointments and also set up an automated message to inform bookers.

To use it, simply click “Create” and select “Out of Office”.

If you want to block a whole day, choose the day. Then check the “Automatically decline meetings” box, customize the message, and choose who has access to it.

You can uncheck “All day” if you want to block only a few hours or minutes. Afterwards, select the time you want to block.

You should see your blocked time highlighted on the calendar.

2 . Tasks

Creating tasks allows you to organize your day or week. It also helps you not forget the important actions you must take.

To create a task, click “Create” and select “Task”.

Name your task, choose a date and time, add your task description, and assign it.

As simple as that, your task has been created successfully!

Best for

• Professionals familiar with Google Workspace and needing to schedule meetings with clients and partners using Google Meet as a location.

Pricing

• Business Starter: $6.30 per user/month, 1-year commitment
• Business Standard: $12.60 per user/month, 1-year commitment
• Business Plus: $22 per user/month, 1-year commitment
• Enterprise: Custom pricing

9. Zoom Scheduler

Zoom scheduler lets you choose the meeting type and host, add details such as the schedule name, duration, location, and description to create your booking page. You can also set your availability and allow attendees to add additional guests.

Zoom’s Scheduled events feature has an interface that displays all your events, including upcoming, past, and cancelled events. By clicking on a booking, you can also view more details about that meeting. These details include the meeting link, date & time, host, and attendees.

Moreover, its Analytics feature displays on a dashboard the number of appointments created, canceled appointments, created events, rescheduled, canceled, and completed events within a certain date range.

Furthermore, you can create a routing form by naming it, writing a headline, and a description for your form. You can also add form questions and choose the input type, which can be name, email, phone number, single, or multiple choice.

Zoom is famous for its video conferencing app, but within its workspace, you can use the Zoom scheduler to create booking pages.

I am going to show you how to create one.

After signing in and connecting your calendar, Zoom scheduler will ask you to set your availability.

Now, on the sidebar, locate “Scheduler”.

Go to “New booking page” and select the “Create a booking page” option.

You can choose any option as you please, but I’ll go for the One-to-One booking page in this example.

After choosing your booking type, you will have to choose a host.

On the next page, add details such as the schedule name, choose a schedule color, duration, location, and description.

Under availability, you can choose to use your existing availability or set custom hours.

There are more options! You can, for example, allow attendees to add additional guests.

Once your schedule is live, you can copy the link and share it.

This is what your invitees will see when booking an appointment:

After booking, they will receive a confirmation message.

But that is not the only feature we will talk about. Zoom scheduler comes with many other features. Let’s dive into a few.

Key Features

1 . Scheduled events

If you use the scheduled events feature, you will see an interface that displays all your events, including upcoming, past, and cancelled events.

When you select one upcoming event, Zoom displays the options to reschedule or cancel the meeting. You can also view more details about that meeting, such as the meeting link, date and time of the meeting, hosts, and attendees.

2 . Analytics

The Analytics feature comes with a dashboard that showcases the number of appointments created, canceled appointments, created events, rescheduled, canceled, and completed events within a certain date range.

You can adjust the date range based on the insight you want to view. For example, you can move from “the last 60 days” to “the last 7 days”.

Below, you will find popular events and times within the selected date range, along with the event name, number of events, and the days with the most bookings.

Best for

• Large organizations seeking a platform that seamlessly integrates within the Zoom environment.

Pricing

• Basic: Free
• Pro: $13.33/month/user, billed annually
• Business: $18.33/month/user, billed annually

10. Reservio

Reservio is another appointment scheduling software that lets you create a booking website based on the information you provide, such as your business name, opening hours, address, and phone number. You can also add your services, name each of them, choose a duration, and add the service provider’s name.

Its Calendar feature lets you view the booker’s name and the service they chose on the calendar, plus the date and time of the booking. You can also add a message, confirm, or reject the booking.

There is more. You can also view your booking site, including your QR code, link, and the socials you can share it with, thanks to the Online Booking feature. The socials are email, Facebook, WhatsApp, and LinkedIn.

In addition, you can customize your “Book Now” button by choosing a color theme and adding your preferred text and size.

Last but not least, there is the Client feature. Reservio lets you create clients by adding their name, email, phone, address, birthday, gender, and note.

Reservio is the last tool we are reviewing. To spare you the hassle, let’s quickly see how you create a booking site.

When signing in, the first thing you will choose is the type of service you offer. In this article, our focus is on appointment booking. So that’s what I will go for.

Next, add your business name, opening hours, address, and phone information.

You will now add your services. Name each one, choose its duration, and add the service provider’s name.

Now, on the home dashboard, click “Create New”.

You have two options:

• Meeting
• Booking link

I will choose “Booking link” because that is what we want.

And there you have it. You can now copy and share your booking link.

On the booking page, your booker will click “Book Now”.

Then they will select a date and time based on the available time slots.

I love the fact that the booking page creation started immediately while signing in. Reservio has more to offer. I will discuss a few other features.

Key Features

1 . Calendar

When someone books an appointment with you, their name and the service they chose will appear on the home dashboard calendar.

Reservio allows you to confirm or reject any booking on the calendar.

I clicked on “Confirm,” and the meeting was confirmed in the booking status.

2 . Online booking

I find this feature quite interesting because it shows aspects of your booking site, including your QR code and link which you can share via social media such as Email, Facebook, Twitter, WhatsApp, and LinkedIn.

You can also customize your “Book now” button.

You can, for example, change the theme color of the button your bookers will see.

Best for

• Professional service industries such as beauty and wellness needing a scheduling platform that can create booking websites and manage client information.

Pricing

• Free: $o/free forever
• Starter: $9.23/month + VAT when billed annually
• Standard: $18.46/month + VAT when billed annually
• Pro: $36.92/month + VAT when billed annually

How To Choose the Best Scheduling Software?

There are several factors to consider when choosing an Appointment Scheduling Software. In this section, we will cover seven (7) of them:

1 . Identify Your Business Need

2. Consider Essential Features

3. Check the Ease of Use

4 . Assess Cost and ROI

5. Check Workflow and Integrations

6 . Check Scalability and Reliability

7. Try Before You Commit

Let’s review each one of them in detail!

1. Identify Your Business Needs

Each business responds to a specific need. Before choosing your appointment scheduling software, you must first identify your needs.

Knowing who is booking the appointments and the reason for their booking is a great way to help select the right tool.

A solo coach might need a simple platform that offers one-on-one meetings. In that case, all they need to do is provide a title, which might be “Coaching Session,” add a description, and choose a venue.

You may also want to adjust your availability so that the booker can choose a time slot that works for both of you.

The booker will choose a day and time based on what the booking page displays.

But let’s say you are a Business Consultation Team. In this case, your scheduling tool must let you create a booking page for your team. On meetergo, you can choose “Team” as meeting type.

You will then choose “Round Robin” so that when people book, the system will select the team members who are less busy at the time.

Now, select the team you want to handle the Round-robin.

You can remove team members from the system. As part of the settings, you can also decide to let users choose a host when booking or make host selection mandatory.

Your business consultation team’s booking page is ready! When a client books an appointment, meetergo will let you know the team member who was selected as a host in the Host Selection History.

So again, before you choose your tool, you must identify your need.

2. Consider Essential Features

Now that you have identified your business needs, consider the features essential to your work.

A good appointment scheduling software must possess;

• An automated reminder feature that sends your clients a text or an email before the appointment. This reduces the rate of lateness and no-shows to meetings.
• Calendar synchronization to help you avoid booked appointment conflicts.
• The ability to create multiple booking pages where you can adjust time slots, set buffer times between meetings, and personalize them with your logo and colors.

For example, meetergo allows you to create unlimited booking pages for one-on-one or group meetings.

Furthermore, you can manage your availability by choosing your best meeting dates and times.

And once clients book meetings, you can access their personal information (name, email, and phone) from the Contacts interface.

Our mission at meetergo is to provide you with the essential features you need to run your business. Whether you are a sales or marketing team, agency, freelancer, legal firm, or healthcare provider, meetergo has got you covered.

3. Check the Ease of Use

“Ease of use may be invisible, but its absence sure isn’t.” That’s a quote from IBM, an American multinational technology company.

I agree with them. When a tool is user-friendly, most people do not notice. But when a tool is hard to use and complex, it becomes very noticeable, and even annoying.

Before you choose an appointment software, a few things to look out for include:

• How easy it is to navigate the interface.
• How quickly and conveniently you can book or edit an appointment.
• How smoothly clients or even team members can book appointments without assistance.

I believe these factors, when considered, will determine the choice you will make.

In a video posted by Interaction Design Foundation, one of the biggest online design schools globally, Alan Dix, one of their experts, discussed the importance of user experience.

He talked about three crucial issues regarding usability, one of them being Satisfaction. This is exactly what he said about using a piece of software: “Does it make you feel good? Do you feel happy having used the system?”

The point here is to make sure you are comfortable with the tool enough to recommend it to your team members and clients. Because once again, if the tool is not easy to use, chances are that your clients will not follow through with it to make a purchasing decision.

4 . Assess Cost and ROI

Research has revealed that local businesses that added online booking systems to their website increased their revenue by up to 120%.

When choosing your Appointment scheduling software, it’s important to assess cost and ROI.

Let’s take the case of two great appointment scheduling software: SimplyBook.me and meetergo.

SimplyBook.me’s basic plan costs €8.25/month and gives you access to 100 bookings.

5. Check Workflow and Integrations

Last but not least, consider your workflow when choosing an appointment scheduling software. After all, research shows that good integration can improve interdepartmental collaboration by up to 25%, as teams have access to shared data.

Therefore, you want to use tools that automatically communicate customer or team data with each other.

As a freelancer, you may offer paid consultation services. As such, choose a scheduling tool that integrates Stripe and PayPal.

On the other hand, marketing and sales teams may want to automatically transfer the attendees’ data to collaboration tools like Slack, HubSpot, Salesforce, or Pipedrive.

All in all, the right tool should work well in your business environment to ensure that tiresome processes are simplified and running smoothly.

6 . Check Scalability and Reliability

Businesses go through various stages and changes in their growth journey. The tool you choose must be able to grow with you and remain reliable.

Over time, your team members might triple, and your clientele could increase exponentially. which means the booking volume will also increase.

A good scheduling tool should be able to scale with your business as it grows. Scalability could mean your tool offers features like unlimited bookings, workflows automation, CRM, and allows you to create new teams and team admins.

meetergo, for example, has plans that can cater to the needs of your business at any stage of growth.

Moreover, as your team expands, you may need a tool that offers routing logic & funnels. This will allow smooth handoffs and reduce booking mistakes, especially as you are a growing organization.

Besides that, the tool you choose should be reliable enough to help you with your business needs at all times. If a tool has a track record of having minimal down times and swift assistance from support teams when issues arise, it could be the right tool for you and your team.

7. Try Before You Commit

At times, it doesn’t matter how promising a tool is, because you will not know if it is the right tool for you until you give it a try.

Say you purchase a scheduling tool you’ve never tried before just because its marketers did their job very well. After listening to them, you make a purchasing decision, but along the way, you encounter many bugs, crashes, and glitches that cost you some clients.

This is a perfect example of a wrong business move and a mistake that could have been avoided if you had simply tested the tool before committing.

After all, there’s a study that shows that there is a 25% gap between marketers who say they are offering a great customer experience and the percentage of customers who agree.

Speaking of testing tools, a great and inexpensive way to do this is to explore demos, free trials, or freemium plans. Then check how easy it is to create booking pages, or if calendar syncing is available. Check if the integrations support the other tools you use in your ecosystem, and ensure notifications from reminders work.

It is important to try before you commit to avoid buyer’s remorse and make sure you understand what you’re buying.

Use the Best Appointment Scheduling App

Ultimately, using an effective scheduling tool is a matter of saving time, reducing stress, and keeping your calendar operating seamlessly.

In this article, we reviewed the best appointment scheduling apps. We tested each tool and saw their key features and pricing plans.

Tools like meetergo stand out for their smart automation and seamless booking experience. Using its Meeting Type, you can create beautiful scheduling pages that align with your brand.

All you need to do is create your free account, and we will guide you through the setup process. Alternatively, you can see how individuals, teams, and enterprises use meetergo to improve productivity and increase revenue.

FAQ

What is appointment scheduling software?

Appointment scheduling software is any software that allows individuals and businesses to create booking pages where clients and customers can schedule appointments with them.

What are the best appointment scheduling software for hospitals and clinics?

Acuity scheduling and SimplyBook.me are great appointment scheduling software options for hospitals and clinics.

What are the best appointment scheduling tools for lawyers?

Clio and LawTap are the go-to appointment scheduling tools for lawyers.

Is Google appointment scheduling free?

Yes, Google appointment scheduling is free for basic use.

What are the best free appointment booking software?

meetergo, Calendly, Zoho bookings and YouCanBookMe are some of the best free appointment booking software available online.