7 Best Collaboration Tools! (Tested, Features, Pricing, Etc.)

Research shows collaboration tools can improve productivity by 10% and save employees 2-4 hours per week.

This key fact indicates that our job as managers and directors is to provide software that improves our team’s workflow and company revenue. But what collaboration software should you use?

I spent the last few weeks testing software for appointment bookings, project management, documentation, video hosting, and more. And in this article, I will share five of the best collaboration tools I have found.

Keep reading!
Best Collaboration Tools Compared

7 Best Collaboration Tools

1 . Meetergo - Best for Meeting Scheduling

Meetergo tops our list of the best collaboration tools.

It's a scheduling tool that allows you to create an appointment booking page and set your available times, meeting duration, and place. Then, when booking a meeting, the attendee will enter their name, email address, and any custom field you set up.

Moreover, Meetergo lets users create polls where team members can vote for their preferred meeting time. And thanks to its routing feature, you can auto-forward appointments to the right team members based on conditions like meeting type, company size, or company revenue.

Last but not least, Meetergo integrates with Zapier, Asana, Slack, Teams, and more.

All these features make Meetergo the best collaboration tool for remote teams.

Now that we know what Meetergo does, let's create and share an appointment booking page with your team members. It will be similar to this:

After signing up for your free Meetergo account, click “Create.”

Next, click “Meeting Types.”

Choose whether you want a single host or multiple team members to host this meeting. Let’s go with a single host.

You select your meeting type here. Is it a one-on-one meeting, or do you want multiple participants to book the same time slot?

I want many team members to schedule a meeting at the same time; hence, I will go with the group meeting.

Next, I will choose myself as the host, but I could also pick other team members.

Now, enter key meeting details: Title, description, duration, and venue (which I set to Meetergo Connect). Meetergo Connect is a built-in video conferencing software we created for our users.

Naturally, you can also choose Microsoft Teams, Google Meet, Zoom, WebEx, etc.

Finally, publish your page to make it live. Click “Copy link” to copy and share the link.

I usually pin it where my team can easily access it, like inside a Slack channel. Once they access it, they will be able to choose their preferred date and time.

Finally, Meetergo will ask them to enter their name and email address. If I set any custom questions, the tool will ask them to answer them before booking the call.

Once booked, Meetergo will automatically send a notification email to the host and the attendee.

This smooth booking page creation makes Meetergo the best meeting scheduling tool.

Key Features

1. Availability

The Availability feature helps you define your available time slots. For example, you may only allow meetings in the afternoon because you reserve mornings for deep work.

How do you set it up?

First of all, click Meetings and select “Availability.”

Press “New” to create yours.

Define your booking time based on your availability. I set my availability to Monday through Friday, 08:00 a.m. to 5:00 p.m., with no weekend meetings.

I also went to “Add Exception” to set up exceptions for specific dates.

For example, I created an exception for February 20th (08:00 a.m. to 05:00 p.m.) because I have an important meeting. That week, Meetergo will automatically remove the day from my booking page.

2 . Bookings

“Bookings” is one of my preferred features. It's a centralized place to view your past and upcoming appointments.

To access it, go to Meetings > Bookings.

You will view upcoming, finished, and canceled appointments.

This interface shows necessary meeting details, such as the host, attendee, duration, and place.

Also, if you click the “three dots” icon on the appointment, you can join, reassign, reschedule, cancel, or schedule another meeting with the same contact.

3 . Integration with Third-party Apps

Meetergo integrates with popular third-party platforms for smooth collaboration. You can find these platforms by going to Automation > Apps.

Meetergo will display Google Meet, HubSpot, Zapier, Salesforce, WordPress, and more. The possibilities are endless.

We will filter these tools by Calendar, Email, CRM, etc. Let's choose Payments…

… and integrates it with Stripe and Paypal.

Without a doubt, Meetergo deserves a spot among the best collaboration tools for remote teams.

Best for

• Remote teams looking to create appointment booking pages, and manage and automate meetings with other business tools.

Pricing

• Basic: 0€/month
• Essentials: 7€/month
• Growth: 13€/month
• Teams: 25€/month

2 . Asana - Best For Project Management

Asana is a project management tool that allows businesses to create projects and track progress thanks to list, board, timeline, or calendar views. And as a task management tool, teams can assign tasks, create milestones, set due dates, and add dependencies.

But Asana takes things up a notch with its artificial intelligence.

Asana AI helps you create projects by typing your prompt or importing documents. To add more, it summarizes tasks, creates subtasks, writes task descriptions, and recommends priorities based on urgency.

As mentioned above, one of Asana’s standout features is the ability to create and manage company-wide or team projects. Remote teams can create and assign tasks, give access permissions, or store project files.

Now, let me show you how to create a project on Asana. Our scenario will be a blog calendar for a SaaS company.

After signing up, go to Home > Create a Project or click the + sign next to Project on the left menu.

Asana will recommend three creation methods: from scratch, using a template, or importing a spreadsheet. Regarding templates, you will find some for sales, project management, marketing, HR, IT, or design.

However, let’s create a project from scratch and tailor it to our needs.

Name your project and select the team. I also saw the option to set up the project with Asana AI. Let’s try it and see how it works.

Asana AI asks me to upload files such as my to-do list, project brief, meeting notes, or presentation. I guess it will study my work and create a personalized project based on the documents.

However, I’m working on a team project, so I will describe it using the following words instead: “To create a calendar that helps my writers create and publish four blog posts every week.”

I was impressed by the outcome. Asana AI created a blog calendar with helpful tracking stages:

1. Ideas and research,
2. Writing,
3. Editing,
4. Graphics and media,
5. Scheduled for publication and
6. Published.

Interestingly, it recommended the Board view for my project. Unfortunately, there was no way to edit the AI-generated project manually. The only option was to rewrite the prompt and regenerate the project.

Nevertheless, I could rewrite the phases or change views later.

However, Asana’s Project feature allows you to do more than simply change views or stages. You can edit the description, set its color, or save it as a template for future projects.

Finally, I invited my remote team members and assigned them the following permissions: project admin, editor, commentor, and viewer.

And there you have it! You just created your first team project in Asana.

Let me share more collaboration features I had the chance to test.

Key Features

1. Tasks

Now that we’ve built our project, let’s collaborate on tasks with team members. In the “Ideas & Research” stage, I will create a task titled “What is an Appointment Booking Page?

What happens now? I assigned it to a colleague and set a due date.

Next, I added fields to the task. Fields are pieces of information you want to appear in your tasks. They could be anything like collaborators, blog post format, or social media platforms.

Asana AI automatically made these fields when we created the project earlier. But you can add more by clicking the + sign and selecting a format.

Next, let’s write a task description and add helpful subtasks.

I will then insert tags and mark the task as a milestone.

To wrap things up, team members can collaborate by sending messages inside a task.

2 . Message

I tested the message feature to see how it helps teams communicate and collaborate easily. You can DM a colleague or message other team members inside a project.

Asana will open a popup. I will write my message and tag a team member with @ plus their name.

The PM software allows me to format the message to my heart’s content: Headings, bullet points, links, quotes, tables, code blocks, and so on.

Once sent, you will see when you sent the message, as well as the collaborators and the option to reply.

Is Asana’s Messages better than Slack?

Based on my tests, Slack is still better than Asana’s Messages because you cannot create channels. The only advantage is that you can communicate within projects, which is easy to track. But overall, Slack is better than Asana when it comes to communication.

3 . Goals

I wanted to discuss Goals, one of my favorite Asana features. It helps users create, view, and monitor company goals or OKRs.

You will see three types of goals: Company, Team, and My Goals.

Let’s take Company, for instance. Users can see the mission, filters, goals, subgoals, assignees, and statuses.

Clicking on each goal will take you to its own page, where you can learn more about it.

Next, we have “Team goals” to create and assign OKRs to departments. Once again, you will view the name, period, progress, and the owner.

Finally, we have “My Goals,” which only shows goals assigned to you.

4 . Integration

Integrations are one of the best ways to improve collaboration between remote teams. After all, teams use multiple online tools for communication, project management, design, storage, and so forth.

Asana integrates with Meetergo, Slack, Google Drive, Microsoft Teams, Salesforce, and Canva, to name a few.

First, we’ll click on our profile picture and go to Settings.

Go to the Apps tab and select your preferred app. If not visible, press “See all apps.”

Finally, you will see a button to connect Asana with a third-party tool.

Best for

• Remote teams seeking to manage projects, create tasks, track goals, and collaborate in one platform.

Pricing

• Personal: $0
• Starter: $10.99/month
• Advanced: $24.99/month

3 . Miro - Best for Brainstorming

Miro is next on our list of the best collaboration tools.

It’s an online whiteboard platform where teams brainstorm, design, and write in real-time. They can add sticky notes, diagrams, texts, videos, images, and flowcharts, to mention a few.

Its real-time collaboration means team members work at the same time while seeing each other’s cursors and changes. Moreover, they use Miro AI to generate product briefs, fix grammar, or create diagrams.

As a collaboration software, it integrates with Slack, Google Docs, and Microsoft Teams to ensure smooth workflows.

I wanted to see how Miro works by using it daily. It starts with creating a new board, where you will collaborate remotely with team members.

I could go with a blank board or choose a template. You will find go-to-market, content planning, or sprint planning layouts.

However, let’s create an empty board.

Now, we will design or brainstorm by adding sticky notes.

Drag them into the board and start inserting ideas that cross your mind.

Sometimes, you may lack fresh ideas or motivation. In this case, import Miro’s prebuilt templates into your board.

After picking a template, you will be able to personalize its content to fit your needs.

Next, invite team members, clients, or stakeholders to collaborate with them. You can give them view, edit, or comment access.

They will access the board once they accept the invitation.

They can react, leave comments, and make any changes within the permissions given.

Using Miro daily convinced me to add it to my list of the best collaboration tools. But let’s look at more features to support this claim.

Key Features

1 . Present

The brainstorming software allows you to present the entire board to collaborators. It works just like Google Slides or PowerPoint.

Go to “present” to start a presentation.

I could edit my board live, zoom in and out, and show celebrations. Once done, I could stop the presentation.

You can also share the presentation link to collect more input and ideas.

2 . Comment

‘Comment’ is my next Miro feature. Participants can leave and reply to comments in real-time, perfect for off-video collaboration.

They can access it by clicking the button on the sidebar.

They then enter their comment and tag (@ + name) a specific member.

All participants will now view the comments.

3 . Miro Doc

This section gives you an overview of Miro’s tools, such as doc, table, or card.

Docs work like Google Docs or Microsoft Word. Users can add headings, texts, links, and comments and format the text (bold, italic, underline, or strikethrough).

And using Miro AI, they can fix grammar or rewrite it for clarity. There are also shortening and translation options

Once completed, they share the doc link or export it as PDF.

Best for

• Remote teams seeking real-time collaboration and visual brainstorming.

Pricing

• Free: $0
• Starter: $8/ month per member
• Business: $16/month per member
• Enterprise: Custom price from 30 members

4 . Notion – Best for Documentation

This list of the best collaboration tools cannot be complete without mentioning Notion.

Remote teams use Notion to write detailed documentation by formatting content, inserting media, and creating tables. One of its core features, Notion AI, generates copies, summarizes content, fixes grammar, writes code, and creates flowcharts.

But Notion still has more to offer.

For instance, you can create databases and projects, assign tasks, set due dates, and update statuses. Thanks to Notion Calendar, remote teams can schedule events and set the place, reminders, and participants.

During my tests, I wanted to focus on Notion's writing side. After all, many companies use it to craft guidelines, blog posts, briefs, or brainstorm ideas.

I had to create a new page to get started.

Next, I titled the page to access it later easily.

Let's also add a cover.

Notion gives a few creation options: writing with AI, adding a table or form, or using a template.

I decided to write with AI. The artificial intelligence will draft an outline, brainstorm ideas, and create a table or flowchart.

I went with a custom prompt with a description of Meetergo. The goal was to see the output it would generate.

It generated a complete page outline, starting with a short Meetergo description and a list of key features.

It then went on to list benefits, use cases, and tutorial steps.

Every block has the following signs:

• +, indicating you can insert more blocks and
• Move, allowing you to move blocks.

I clicked on the + sign and noticed I could insert tables, callouts, headings, and texts, to name a few.

I inserted and filled a simple table with Meetergo information.

Allow me to share more features that make Notion a top collaboration software.

Key Features

1 . Teamspaces

They are dedicated spaces within a Notion workspace where teams organize, manage, and collaborate on projects.

Clicking a team space will let you filter projects by name, priority, owner, and status.

2 . Notion AI

As mentioned earlier, Notion AI saves your team time by developing ideas, summarizing pages, or writing code.

I opened Notion AI and scrolled to “draft a sales meeting.”

3 . Notion Calendar

Notion introduced its Calendar in 2024. It allows you to create and manage work and personal events. When connected with your Google Calendar, it automatically syncs events between both platforms.

Let me show you how it works. First, click Calendar on the sidebar.

Press the “Continue with Google” button.

After integrating your Google Calendar, you will be able to see upcoming events inside Notion Calendar.

I also scheduled a meeting inside Notion Calendar and chose Google Meet as the meeting location.

Best for

• Teams looking to collaborate on projects, tasks, documents, and calendar events.

Pricing

• Free: $0
• Plus: $10
• Business: $15
• Enterprise: Contact sales

5. Google Docs - Best for Live Writing and Editing

Last but not least on our list of the best collaboration tools is Google Docs.

Google Docs is a free online document editor that helps teams write, edit, view, and comment on documents. They can add media, insert tables, and divide pages into tabs and subtabs.

Moreover, it integrates perfectly with Gemini AI, which refines and rephrases Google documents and writes complete guides from scratch. And thanks to its sharing settings, you can share Docs with restricted, viewer, commentor, or editor access.

Real-time collaboration happens in a document. Google Docs lets you see the team member working on the document by highlighting their name.

The profiles next to the history icon show those currently viewing or editing the document.

You can also suggest edits by leaving comments and tagging team members.

I use Google Docs daily, and in fact, I wrote the blog post you are reading in one of them. Let’s mention more features that make Google Docs one of the top collaboration tools.

Key Features

1. Commenting

This is one of the most essential features of Google Docs. Users can select a section, leave comments, and see changes in real-time ‐ no need to send files back and forth.

At the same time, team members can reply to comments to share their input.

2. Document Sharing

You can share Google Docs by entering the person’s email address and assigning them access rights. These accesses could be:

• Editor: Can edit and share the document,
• Commenter: Can leave comments but cannot edit or share the doc,

Viewer: Can view the document but not comment, edit, or share.

You can also skip entering individual emails and give general access to the world. For example, “Anyone with the link can edit.”

Finally, copy and share the document link.

3. Version history

Sometimes, you might want to know who added or removed content in the document. That’s where the Version History comes in.

It shows all the modifications made in a document, including the modifier and the date and time.

If unsatisfied with some changes, you can “restore” an older version.

Best For

• Teams looking to edit documents in real-time and control access.

Pricing

• Free: $0/month
• Business Starter: $6.30/month (per user, 1-year commitment)
• Business Standard: $12.60/month (per user, 1-year commitment)
• Business Plus: $22/month (per user, 1-year commitment)
• Enterprise: Contact Sales for pricing
  

6 . Tactiq

Tactiq is an online AI note-taking tool that transcribes your meeting in real-time, showing the speaker's name, time code, and speech. During the meeting, you can highlight a specific transcribed text or take meeting screenshots for future reference.

After a meeting, Tactiq allows users to edit, bookmark, delete, share, or comment on transcriptions. Furthermore, its AI summarizes meetings, provides action items, and gives answers based on your prompt.

How about showing you how to use Tactiq to transcribe online meetings? The note-taker integrates with Google Meet, Zoom, Microsoft Teams, and Wedex.

After signing up, install Tactiq’s Chrome extension.

Once you’ve added it, you can choose your meeting apps. I picked Google Meet, Zoom, and Microsoft Teams.

I then had to enable Tactiq.

Let’s immediately start a meeting with Google Meet.

Tactiq will open on the right side of the screen.

Tactiq will ask whether you want the attendees to know you are transcribing the meeting. You can tell Tactiq to do it just this time or to always inform participants.

The tool will automatically recognize speakers and show their names and speech.

Clicking a transcription will highlight it in yellow; you may use it to mark a critical section.

I tried sharing a transcription during a meeting by clicking the Share button, but it wasn't instant. It redirected me to a different page outside Google Meet.

Here, you must add the recipients' email addresses.

Another setting is the “Pause” button, which pauses the transcription during the meeting.

I also love that sharing your screen (e.g., the entire screen) doesn’t stop or pause Tactiq.

After the meeting, click the “doc” icon to see the meeting transcription.

You will see the name of the person who recorded it, along with the recording's length, date, and time.

What about the transcription quality?

I noticed slight grammar errors in the transcription, but nothing alarming. For example, the speaker said “writers,” but it transcribed “fighters,” probably due to the accent or speed.

Continuing with grammar, I noticed the app didn’t fully use punctuation, such as commas or periods. But once again, this didn’t affect the transcription quality.

Luckily, I can edit the transcript, add comments, bookmark a transcription, and delete it.

Let me share more reasons why I added Tactiq to this list of the best collaboration tools.

Key Features

1 . Post-meeting AI Prompts

This feature automatically generates summaries, action items, and follow-up tasks from meeting transcripts. For instance, I asked Tactiq to “write bullet point highlights.”

The result was impressive because the note-taking tool mentioned the meeting participants, purpose, topics, and actions.

2 . Screenshot

Tactiq allows you to take screenshots during meetings. I love this feature because I can capture what participants present (charts, data, etc.) and access it later.

The screenshots will appear in the meeting transcription.

Since the screenshots are part of the meeting description, you can move them to any space (eg: Marketing), which is a safe place only accessible by its members.

Once in the space, you can share, delete, or email the screenshot.

3 . Integrations

Knowing which apps your platform integrates with is always important, and Tactiq ensures that it connects smoothly with your existing workflow.

This is why it integrates with Zoom, Microsoft Teams, Google Meet, Webex, Box, and Zapier, to name a few.

Best for

• Teams looking for automated meeting transcriptions, AI-powered summaries, and seamless collaboration.

Pricing

• Free: $0
• Pro: $12/user/month
• Team: $20/user/month
• Enterprise: Custom pricing

8 . Loom

Last but not least in our list of the best collaboration tools is Loom.

Loom is software that allows users to record their computer screen by choosing the device camera, microphone, and screen interface. After the recording, users can trim the video, add clips and links, and remove silences and filler words.

Furthermore, Loom AI, its artificial intelligence, can generate video titles, descriptions, chapters, and a custom message when sharing your video. Meanwhile, viewers can comment on and react to videos.

But that is just the tip of the iceberg because Loom has more to offer.

First, let's start with the obvious: recording a video with Loom. Later, I will share more useful features.

After signing up, click “Start recording.” Loom will then ask you to download the browser extension.

Check all the settings before starting the video recording (camera, microphone, and screen size).

Select what to share: browser tab, window, or entire screen.

The recording will start and show your front camera and menu items.

You can pause, end, restart, or delete the recording.

After ending the recording, Loom will automatically take you to the editing page Here, I could trim the video and add clips and links. Loom also removes silences and filler words.

Once you are satisfied with all your changes, share the video by making it public or entering the recipients' email addresses.

Collaborators will then view, comment, or share the video.

Now, let me highlight additional features that make Loom deserve a spot in this list of collaboration tools.

Key Features

1 . Transcript

Transcriptions allow viewers to understand the video content in noisy places or because of language accent issues.

The first step is to turn on your microphone when recording. After recording, the “transcript” will automatically appear on the sidebar.

If not satisfied with the transcript, probably due to grammar errors, you can edit manually by clicking “correct.”

Loom also allows you to copy your transcript with one click.

2 . Reactions

Loom allows users to add reactions (like emojis) to your recorded videos.

Not only does it show the emoji, but it also shows the name of the person who left it.

That’s not all. Comments also appear on the recorded video, showing the commenter's name.

3 . Notifications

The notifications feature gives you an overview of the videos’ activities. It displays the videos, comments, mentions, and reactions.

The “comments” tab, for example, indicates the commenter's name, as well as the date and time. Moreover, you will see the option to reply to the comment.

Best for

• Remote teams looking to collaborate through video recordings.

Pricing

• Starter: $0
• Business: $15/month
• Business + AI: $20/month
• Enterprise: Contact Sales/month

Use the Best Collaboration Tools

Henry Ford, founder of Ford, once said, "Coming together is a beginning, staying together is progress, and working together is success."

The collaboration tools I shared bring your team together and help them stay and succeed together.

We saw how teams use meetergo to create appointment booking pages and Asana to manage projects. We also discussed how Miro is best for brainstorming, Notion for documentation, and Google Docs for writing and editing.

Each tool solves one specific problem and improves productivity, workflow, and revenue. Now, it’s your turn to choose the collaboration software that solves your business problems.