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Free meeting agenda templates in 2024

Dominik Rapacki
CEO @meetergo
2 minutes reading time
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Meetings are an essential part of the business world. They provide a platform for discussion, decision-making and collaboration. But without a well-structured agenda, meetings can quickly become unproductive and time-consuming. This is where meeting agenda templates come in. They provide a structured overview of the points to be discussed and help to make the meeting efficient and productive.

Short version:

  1. A well-structured meeting agenda can significantly increase the productivity and efficiency of a meeting.
  2. There are a variety of free meeting agenda templates tailored for different types of meetings.
  3. Tools like Microsoft Word, Smartsheet, and Asana provide user-friendly templates that can be easily customized to meet the specific needs of your meeting.

The importance of a well-structured meeting agenda

What is a meeting agenda and why is it important?

A meeting agenda is a document that provides a roadmap for a meeting. It lists the points to be discussed and determines who will discuss what and when. A well-structured agenda will help keep the meeting on track and ensure all relevant topics are covered. Without an agenda, meetings can easily get off topic and become unproductive.

The benefits of a meeting agenda

A well-planned agenda offers numerous benefits. It helps to clearly define the goals of the meeting, ensures efficient use of time and encourages the active participation of all participants. In addition, it enables better tracking of decisions and tasks and improves the overall effectiveness of the meeting.

Different types of meeting agenda templates

Formal and informal meeting agenda templates

There are a variety of meeting agenda templates tailored for different types of meetings. Formal meeting agenda templates are ideal for business meetings, board meetings, and other official gatherings. They usually contain sections for approving minutes, reports, old and new business points, and announcements.

Informal meeting agenda templates, on the other hand, are more flexible and work well for team meetings, brainstorming sessions, and other less formal gatherings. They can contain sections for discussion topics, ideas, feedback, and action steps.

Meeting agenda templates for different purposes

There are also specific meeting agenda templates for different purposes. For example, there are sales meeting templates that have sections for sales goals, customer feedback, and sales strategies. There are also project meeting templates that include sections for project updates, risk management, and next steps.

Free Meeting Agenda Templates for 2024

  1. Microsoft Create : Microsoft offers customizable meeting agenda templates to help keep your meetings on time and on track. You can put together an agenda in advance with these designer-made customizable templates.
  2. Smartsheet : Smartsheet offers easy-to-download meeting agenda templates to make meetings more efficient. They offer different templates for business, board, team, weekly meetings and more.
  3. Office Templates : Office Templates provides a simple template for team meeting agendas. It contains entries for new business points, open questions and more. It is an accessible template.

Creating an effective meeting agenda

Important elements of a meeting agenda

An effective meeting agenda should contain several key elements. This includes the purpose of the meeting, the list of participants, the agenda items, the time for each item, and the expected results. It's also helpful to include a notes and comments section to capture important discussions and decisions.

General meeting agenda template

Meeting date and time:


  1. Welcome and Introduction
  2. Approval of the last minutes
  3. Reports (if any)
  4. Old Business Points
  5. New business points
  6. discussion and decision making
  7. Next steps and responsibilities
  8. Next meeting (date and location)
  9. closure

Project meeting agenda template

Project name:

Meeting date and time:


  1. Welcome and Introduction
  2. Project status update
  3. Discussion of current challenges and solutions
  4. Reviewing and updating the project schedule
  5. Allocation of tasks and responsibilities
  6. Next steps and milestones
  7. Next meeting (date and location)
  8. closure

Team meeting agenda template


Meeting date and time:


  1. Welcome and Introduction
  2. Review of recent action items
  3. Team updates and highlights
  4. Discussion about current projects and tasks
  5. Brainstorm and exchange ideas
  6. Allocation of tasks and responsibilities
  7. Next steps and goals
  8. Next meeting (date and location)
  9. closure

Tips for creating an effective meeting agenda

When creating a meeting agenda, it's important to be clear and concise. Make sure agenda items are specific and measurable, and that expectations for attendees are clearly communicated. It's also helpful to distribute the agenda ahead of time so attendees can prepare for the meeting.

meetergo for automated meeting agendas

meetergo is an innovative platform that revolutionizes the creation of agendas for business meetings. With an intuitive interface and a variety of customizable agenda templates, meetergo makes creating agendas a breeze.

You can simply choose an agenda template that suits your meeting, add the necessary details, and assign tasks. In addition, meetergo offers the ability to manage multiple agenda templates, making it a must-have tool for any business that wants to make their meetings efficient and productive.


A well-structured meeting agenda is an essential tool for effective and productive meetings. With the many free meeting agenda templates available online, it's easier than ever to create an agenda that fits your specific needs. Whether you're planning a formal business meeting, an informal team meeting, or a specific project meeting, there's a template to help make your meeting a success.

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Your New Secret Weapon is Here!

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