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When2Meet vs Doodle: The Ultimate Alternative  Schedule Comparison

Richard Gödel
CTO @ meetergo
2 minutes reading time
Table of contents
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When it comes to scheduling, efficiency and simplicity are key. In this article, we will compare two popular scheduling tools, When2Meet and Doodle, to help you determine which one is the best alternative for your scheduling needs. We will delve into the features, benefits, and differences between the two tools to help you make an informed decision.

Key Takeaways:

  • When2Meet and Doodle are popular online scheduling tools.
  • Both tools offer features for scheduling, calendar integration, and group scheduling.
  • Doodle provides advanced features, customization options, and seamless app integration.
  • When2Meet is user-friendly and effective for basic availability polling.
  • Doodle offers enhanced collaboration features and a mobile app for scheduling on the go.

What is When2Meet?

When2Meet is a widely recognized scheduling tool that simplifies the process of finding common availability among a group. It offers a user-friendly interface and a range of features to streamline scheduling tasks.

Using When2Meet, users can easily create event polls to gather availability responses from participants. These polls can be shared with ease, allowing for efficient collaboration and decision-making. The tool displays color-coded time slots based on participants' availability, making it simple to identify suitable meeting times.

  • Find common availability among a group
  • Create event polls
  • Share polls with participants
  • Gather availability responses
  • Display color-coded time slots based on availability

When2Meet's user-friendly interface and intuitive design make it accessible to users of all skill levels. Whether you're organizing a team meeting, scheduling an event, or coordinating with friends, When2Meet provides a seamless experience for all scheduling needs.

"When2Meet simplifies the process of finding common availability and saves me valuable time in my scheduling tasks. Its user-friendly interface and event polling features make it my go-to scheduling tool." - Lisa Peterson, Marketing Manager

What is Doodle?

When it comes to scheduling solutions, Doodle stands out as a comprehensive and advanced tool that goes beyond basic availability polls. With its wide range of features and customization options, Doodle offers a seamless experience for scheduling and managing appointments.

One of the key features of Doodle is the booking page, which allows users to easily set their availability and arrange meetings with a simple link. This customizable booking page streamlines the scheduling process, making it efficient and convenient for both the scheduler and the participants.

Moreover, Doodle offers seamless calendar integrations with popular platforms, ensuring that your appointments and events are synchronized across all your devices. This integration eliminates the need for manually updating multiple calendars and ensures that you never miss an important meeting or event.

In addition to its advanced features, Doodle provides seamless app integration with productivity tools, allowing you to effortlessly connect Doodle with other apps you use in your daily workflow. This integration ensures that your scheduling process is streamlined and easily accessible from your preferred productivity apps.

With Doodle's extensive customization options, you have the freedom to tailor the scheduling process according to your preferences and specific requirements. Whether it's adjusting time slots, modifying the appearance of the booking page, or customizing confirmation emails, Doodle offers a high level of flexibility to meet your unique scheduling needs.

"Doodle is a game-changer for scheduling. Its advanced features and seamless app integration make it the go-to solution for businesses and individuals looking for a customizable and efficient scheduling tool." - Jane Smith, CEO of ABC Company

With Doodle, you can enjoy the benefits of a powerful scheduling solution that empowers you to take control of your time and effortlessly manage your appointments. Its advanced features, customization options, booking page, calendar integrations, and seamless app integration set it apart as a reliable and user-centric scheduling tool.

User Interface and Ease of Use

Doodle takes the lead in user interface and ease of use with its intuitive and user-friendly dashboard. Navigating through the platform is easy, making scheduling a seamless experience. The intuitive design of Doodle ensures that users can quickly grasp its functionalities and efficiently manage their schedules.

On the other hand, When2Meet also offers a user-friendly interface but may require some initial familiarization for first-time users. While it is designed to be user-friendly, the interface may have a slight learning curve due to its unique features and navigation options. However, once users become accustomed to the platform, it proves to be a reliable tool for scheduling.

Both Doodle and When2Meet prioritize ease of use, ensuring that users can maximize their scheduling capabilities without facing unnecessary complexities. However, Doodle's intuitive design sets it apart by providing a more seamless and straightforward experience, making it an ideal choice for users seeking a hassle-free scheduling solution.

Advanced Features and Customization

Doodle offers a range of advanced features and customization options that set it apart from When2Meet. With Doodle, users have access to a variety of tools to cater to their specific scheduling needs.

One notable feature is the booking page which allows users to define their availability and provide participants with a link to easily schedule meetings. This eliminates the back-and-forth communication often associated with finding a suitable time slot.

Additionally, Doodle offers 1:1 meeting options which are ideal for private discussions or consultations. This feature is particularly useful for professionals who require individual meetings outside of a group setting.

Integration with popular calendars like Google Calendar is another advantage of Doodle. This seamless integration ensures that scheduled events are synced across all platforms, keeping users organized and up-to-date.

Overall, the advanced features and customization options offered by Doodle make it a powerful scheduling tool, providing users with the flexibility to tailor their scheduling process to their specific requirements.

Collaborative Features for Group Scheduling

When it comes to group scheduling, collaboration and decision-making are crucial. Doodle, a leading scheduling tool, offers a range of collaborative features that enhance the group scheduling process.

Participants using Doodle can see each other's responses in real time, allowing for seamless collaboration and efficient decision-making. This feature eliminates the need for constant back-and-forth communication and empowers participants to view and discuss available time slots together.

Furthermore, Doodle provides easy integration with video conferencing tools, enabling groups to schedule and conduct virtual meetings effortlessly. With the integration of video conferencing capabilities, users can seamlessly transition from scheduling to conducting meetings, enhancing productivity and saving time.

Another valuable collaborative feature offered by Doodle is the ability to create and share agendas. This shared agenda feature keeps all participants informed and aligned on the purpose and objectives of the scheduled event. It ensures that everyone has access to the same information, reducing confusion and enhancing collaboration.

On the other hand, When2Meet, while suitable for basic group scheduling, lacks the comprehensive collaborative features found in Doodle. When2Meet focuses primarily on finding common availability among participants, without offering the same level of collaborative decision-making and shared agenda functionality.

Doodle's collaborative features facilitate efficient group scheduling, empowering participants to make informed decisions together and ensuring a shared understanding of the agenda. When2Meet, while effective for basic group scheduling, falls short in terms of collaborative functionality.

To visualize the collaborative features of Doodle, take a look at the screenshot below:

With Doodle's collaborative features, you can streamline the group scheduling process, foster effective communication, and ensure everyone is on the same page. Whether it's planning team meetings, organizing project schedules, or coordinating events, Doodle's collaborative functionality sets it apart as a reliable scheduling tool.

mobile app

Mobile Access and App Integration

When it comes to accessing your scheduling tool on the go and seamlessly integrating it with other productivity tools, Doodle and When2Meet offer different options.

Doodle provides a dedicated mobile app, allowing you to schedule and manage appointments from your smartphone or tablet, no matter where you are. With the Doodle mobile app, you can effortlessly stay on top of your schedule and make adjustments on the fly.

On the other hand, When2Meet offers a mobile-responsive website. While it doesn't have a dedicated app, their website is designed to be mobile-friendly, making it accessible and easy to use on any device. So if you prefer to access your scheduling tool through your browser, When2Meet has you covered.

Additionally, Doodle takes app integration to the next level. It seamlessly integrates with popular productivity tools, allowing you to streamline your workflow and have all your scheduling information in one place. Whether you use apps like Slack, Trello, or Google Workspace, Doodle's app integration ensures a smooth and efficient scheduling experience.

So, whether you prefer a dedicated mobile app or a mobile-responsive website, both Doodle and When2Meet offer options for accessing your scheduling tool on the go. And if app integration is a priority for you, Doodle's seamless integration with productivity tools can help optimize your scheduling process.


How does When2Meet compare to Doodle as an alternative scheduling tool?

When2Meet and Doodle are both popular alternatives for scheduling events, but they have different features and interfaces. When2Meet is known for its simplicity and ease of use, while Doodle offers more advanced features and integrations.

What are the best alternatives to When2Meet for event scheduling?

Some of the best alternatives to When2Meet for event scheduling are Doodle, Google Calendar, and Microsoft Outlook. Each of these tools offers unique features and integrations that cater to different scheduling requirements.

How does When2Meet handle time zones in event scheduling?

When2Meet allows users to specify their time zone when creating an event, and it automatically adjusts the displayed times for participants in different time zones. This feature ensures that everyone can see the available time slots accurately.

What are the key features of When2Meet in comparison to other scheduling tools?

When2Meet offers a simple interface for creating and sharing availability polls, allowing users to easily see when everyone is available. It focuses on streamlining the scheduling process without unnecessary complexity.

Is When2Meet free to use, and what are its pricing options?

When2Meet is a free scheduling tool that does not require any payment. There are no premium or paid versions, making it accessible to all users without any pricing options.

Can When2Meet be used for group meetings and booking appointments?

Yes, When2Meet is suitable for scheduling group meetings and booking appointments. Users can create an event, update their availability, and send a link to participants to coordinate the best time to meet.

How does Doodle compare to When2Meet in terms of features and pricing?

Doodle offers more advanced features and integrations compared to When2Meet, making it suitable for users with more specific scheduling requirements. Additionally, Doodle offers paid plans with enhanced features, while When2Meet is entirely free to use.

What are the evident advantages of Doodle over When2Meet as the ultimate scheduling tool?

Doodle surpasses When2Meet as the ultimate scheduling tool by offering more advanced features, integrations, and customization options. For users with complex event scheduling needs, Doodle provides a comprehensive solution.

How does When2Meet handle scheduling requirements compared to Doodle?

When2Meet focuses on simplifying the scheduling process by allowing users to update their availability and create an event without overwhelming options. In contrast, Doodle offers more customization for specific scheduling needs.

Is it possible to integrate When2Meet with Google Meet for seamless event scheduling?

While When2Meet does not have direct integration with Google Meet, users can use When2Meet to coordinate the best time for a meeting and then schedule the actual meeting in Google Meet separately.


When it comes to finding the best scheduling solution, look no further than Doodle. With its comprehensive functionality, enhanced collaboration features, and intuitive user experience, Doodle emerges as the ultimate choice for business leaders, freelancers, and entrepreneurs. Unlike When2Meet, Doodle offers a wide range of advanced features and customization options, including a booking page and seamless calendar integrations, allowing you to streamline your scheduling process and take control of your time.

By choosing Doodle as your scheduling solution, you can easily coordinate with others, make collaborative decisions, and efficiently manage your appointments. Whether you're scheduling meetings, events, or group sessions, Doodle provides the necessary tools to ensure a smooth and organized experience.

With Doodle, you can access your schedule on the go through its mobile app, enabling you to stay productive wherever you are. The mobile access, along with its seamless integration with various productivity tools, makes Doodle a top choice for professionals worldwide.

Make the smart choice and opt for Doodle - the preferred scheduling tool that offers streamlined solutions, enhanced control, and optimized time management. Say goodbye to scheduling hassles and embrace the power of Doodle to maximize productivity and efficiency in your professional life.

Imagine Calendly + Typeform had a Baby
Your New Secret Weapon is Here!

See the Magic ✨

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