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Calendly vs HubSpot Meetings: Ultimate Comparison 2024

Dominik Rapacki
CEO @meetergo
2 minutes reading time
Table of contents
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In this ultimate comparison article, we will explore the in-depth comparison of Calendly and HubSpot Meetings for 2024. We will analyze their features, ease of use, integration capabilities, customization options, and more. By the end of this article, you will have a thorough understanding of which platform excels in scheduling and automating meetings.

Key Takeaways:

  • Calendly and HubSpot Meetings are both powerful tools for scheduling and automating meetings.
  • Calendly focuses on flexibility and customization, while HubSpot Meetings offers a comprehensive platform with a wide range of features.
  • Consider your business needs and preferences when choosing between Calendly and HubSpot Meetings.
  • meetergo is another option to consider, offering a cheaper alternative with additional benefits like free digital business cards and GDPR compliance.
  • Evaluate your business requirements and budget to make the best choice for your organization.

What is HubSpot?

HubSpot is a comprehensive marketing, sales, and customer service platform specifically designed for small to mid-sized businesses. Its meeting scheduling app solutions are tailored to the needs of these businesses, offering a variety of customization features that make the scheduling process simple for both users and clients. HubSpot also provides a suite of other tools through its Sales Hub, allowing users to solve any problem on their sales team. Additionally, HubSpot integrates seamlessly with the rest of the HubSpot Growth Stack, providing a complete solution for businesses.

With HubSpot's meeting scheduling app, businesses can easily manage their appointments and meetings, streamlining the entire process. The platform offers customizable meeting links, allowing users to define their availability and let clients book appointments at their convenience. HubSpot's scheduling app also provides automated reminders and notifications, ensuring that both parties are prepared for their meetings.

Furthermore, HubSpot's integration capabilities allow for synchronization with popular calendar apps, ensuring that users have a centralized view of their schedule. This seamless integration saves time and eliminates the need for manual data entry. Combined with the other tools within the HubSpot Growth Stack, businesses can optimize their marketing, sales, and customer service efforts, all from one platform.

Key Features of HubSpot Benefits
Customizable meeting links Allows users to define availability and streamline the scheduling process
Automated reminders and notifications Ensures that both parties are prepared for their meetings
Integration with popular calendar apps Synchronizes schedules and eliminates manual data entry
Comprehensive suite of marketing, sales, and customer service tools Provides a complete solution for small to mid-sized businesses

In summary, HubSpot is a powerful platform that offers a meeting scheduling app tailored to the needs of small to mid-sized businesses. With its customization features, integration capabilities, and comprehensive suite of tools, businesses can streamline their scheduling process and improve overall efficiency.

What is Calendly?

Calendly is a reliable and efficient scheduling software designed specifically for small teams and entrepreneurs. It offers a wide range of features that prioritize flexibility and personalization when it comes to meeting options. With Calendly, users can easily schedule and automate appointments, meetings, and calls, making the entire process streamlined and hassle-free.

Flexibility for Small Teams and Entrepreneurs

Calendly understands the unique needs of small teams and entrepreneurs who require flexibility in their scheduling. It allows users to customize their availability preferences, ensuring that they can easily accommodate meetings without any conflicts. Whether it's a one-on-one meeting or a group session, Calendly provides the necessary tools to make scheduling effortless.

Personalized Meeting Options for Seamless Communication

One of the key highlights of Calendly is its ability to offer personalized meeting options. Users can create personalized scheduling links, allowing clients or prospects to select their preferred meeting time based on the available slots. This personalized approach fosters seamless communication between all parties involved and eliminates the need for back-and-forth emails to find a suitable meeting time.

Efficient Group Meeting Scheduling

Calendly also caters to teams that need to schedule group meetings. Its group scheduling feature simplifies the process by automatically assigning appointments and ensuring that all team members are aware of the scheduled meeting. This ensures efficient coordination and eliminates the need for manual scheduling.

How are Calendly and HubSpot different, and the same?

Calendly and HubSpot are two popular platforms that offer features for scheduling and automating meetings. While they have similarities in terms of ease of use, integration capabilities, and customization options, there are notable differences between the two.

FeatureCalendlyHubSpot Meetingsmeetergo
Connect to Google, Office 365, Outlook, iCloud Calendars
Create Meeting Polls-
Bookable Locations/Stores--
Digital Business Card--
Create One-Off Meetings-
Collective One-Offs
Customize Booking Link-
Create Group Events-
Multi Language--
Own Videoplatform--
Automated Event Notifications
Send Email Reminders and Follow-ups-
Customize Email Notifications and Reminders-
Multi-Step-Funnels (like Typeform)--
Get Meeting Notifications via Text-
Create Automated Workflows-
Add Links to Confirmation Pages-
Redirect Invitees-
Digital Sales Rooms--
View Analytics and Insights-
Route with Forms-
Route with HubSpot, Marketo, or Pardot Forms-
Route by Salesforce AssignmentEnterprise-
Create Collective Event Types
Create Round Robin Event Types
Manage Groups and Permissions for Your Team-
SAML Single Sign-On (SSO)Add-on
Remove Branding-
Add Branding to Booking Page
Customize Colors When Adding to Your Website-
Add to Your Website
Access Over 700 App Integrations with Zapier
make Integration--
nextCloud Integration--
calDav Integration--
Get Custom Integrations with Webhooks
Connect to Google Meet, Microsoft Teams, Webex, Zoom
Connect to Mailchimp-
Connect to Slack-
Connect to HubSpot CRM
Connect to Pipedrive--
Connect to Salesforce CRM-
Route by Salesforce AssignmentEnterprise-
Route from HubSpot Forms
Collect Payments with Stripe and PayPal-
Track with Google Analytics and Meta Pixel-
Scheduling API--
Chrome Extension-
Business Support
Help Center Access
Data DeletionEnterprise-
24/7 Email Support
24/7 Live Chat Support
Phone SupportEnterprise-
Dedicated OnboardingEnterpriseEnterprise
GDPR compliant
Data Privacy Agreement--



Calendly primarily focuses on automating the appointment scheduling process. It offers features such as personalized meeting options, group scheduling, and reminder notifications. On the other hand, HubSpot provides a wide range of tools for customer engagement, including meeting scheduling. Its features encompass tasks, email and social media scheduling, content calendar management, unlimited meetings, and comprehensive reporting and analytics.


Both Calendly and HubSpot integrate with popular calendar apps, allowing users to sync their schedules seamlessly. Calendly also offers integration with other tools like Zapier, Salesforce, and Slack, providing flexibility and convenience. In contrast, HubSpot's integration capabilities extend throughout its entire Growth Stack, allowing users to connect their marketing, sales, and customer service efforts in one cohesive system.

Analytics and Automation

Both platforms provide analytics and reporting features to track meeting data and gain insights into meeting performance. Calendly offers detailed reporting and analytics within its platform, while HubSpot provides comprehensive reporting and analytics as part of its wider marketing and sales solution. In terms of automation, Calendly focuses on streamlining the meeting scheduling process, while HubSpot offers a holistic automation framework for various aspects of customer engagement.

Calendly HubSpot Meetings
Features Automated scheduling, personalized links, group scheduling, reminder notifications Tasks, email and social media scheduling, content calendar, unlimited meetings
Integration Calendar apps, Zapier, Salesforce, Slack HubSpot Growth Stack
Analytics and Automation Detailed reporting and analytics Comprehensive reporting and analytics, holistic automation framework
hubspot meetings booking page

HubSpot Meeting Scheduler Features

HubSpot Meeting Scheduler provides a wide range of features to streamline and automate your meetings. Whether you need to schedule one-on-one sessions with prospects or plan team meetings, this powerful tool has you covered. Let's explore some of its key features and functionalities:

1. Efficient Meeting Management

HubSpot Meeting Scheduler allows you to easily schedule and book meetings with prospects and customers. You can set up personalized meeting links, display your availability, and send automated reminders to ensure everyone is on the same page. With quick and hassle-free scheduling, you can focus on building strong relationships and closing deals.

2. Task Creation and Management

In addition to scheduling meetings, HubSpot Meeting Scheduler lets you create and assign tasks directly within the platform. This feature helps you stay organized and ensures that nothing falls through the cracks. You can track the progress of tasks, set deadlines, and collaborate with your team to drive productivity.

3. Email and Social Media Scheduling

HubSpot Meeting Scheduler goes beyond just meetings. It allows you to schedule emails and social media posts, enabling you to plan and execute your outreach strategies seamlessly. Whether you want to send follow-up emails or share promotional content on social media, this feature saves you time and effort.

4. Content Calendar Management

With HubSpot Meeting Scheduler, you can manage your content calendar efficiently. The platform provides a centralized space where you can plan, organize, and schedule your content across different channels. By having a clear overview of your content strategy, you can ensure consistency and maximize engagement with your audience.

5. Integration, Reporting, and Analytics

HubSpot Meeting Scheduler integrates seamlessly with popular calendar apps, making it easy to sync your schedules and avoid conflicts. Additionally, the platform offers robust reporting and analytics capabilities, allowing you to track the performance of your meetings, measure engagement, and gain valuable insights to optimize your meeting strategies.

Overall, HubSpot Meeting Scheduler empowers you to streamline your meeting workflows, enhance collaboration, and optimize your scheduling process. With its comprehensive set of features, you can take your meeting management to the next level and drive success for your business.

Features Description
Efficient Meeting Management Easily schedule and book meetings, set up personalized meeting links, display availability, and send automated reminders.
Task Creation and Management Create and assign tasks, track progress, set deadlines, and collaborate with your team.
Email and Social Media Scheduling Schedule emails and social media posts, ensuring timely and targeted communication.
Content Calendar Management Plan, organize, and schedule your content across different channels, ensuring consistency and maximizing engagement.
Integration, Reporting, and Analytics Seamless integration with popular calendar apps, robust reporting and analytics capabilities for tracking meeting performance and gaining insights.
calendly booking page

Calendly Features

Calendly offers a range of features to simplify and automate the scheduling process. With its automated scheduling capabilities, users can sync their calendars and let Calendly suggest available meeting times based on their availability. This saves users time and eliminates the back-and-forth communication usually involved in scheduling meetings.

One of the key advantages of Calendly is its customizability. Users have the flexibility to set their availability preferences, ensuring they only book meetings during their preferred hours. This feature is especially useful for individuals with varying schedules or teams with different availability windows.

Calendly also offers seamless calendar integrations with popular apps like Google Calendar, Outlook, and Office 365. This integration ensures that users' schedules are always up to date and that double bookings are avoided. In addition, Calendly's time zone detection feature automatically adjusts meeting times to match the time zone of each participant, eliminating any confusion or scheduling conflicts.

Personalized scheduling links are another standout feature of Calendly. Users can create unique links that reflect their branding or personal preferences. These links can be shared with clients or colleagues, making it easy for them to schedule meetings directly from the link without the need for manual coordination.

For teams and group meetings, Calendly offers group scheduling capabilities. This allows users to invite multiple participants to a meeting and let Calendly find the best available time slot that works for everyone. This eliminates the need for manual coordination and ensures that all participants can attend the meeting.

To further streamline the scheduling process, Calendly provides reminder notifications. Users and participants receive automated reminders before the scheduled meeting, reducing the chances of missed or forgotten meetings.

Calendly also offers customizability in terms of branding. Users can customize the appearance of their Calendly pages to match their brand identity or personal style. This creates a professional and cohesive experience for meeting participants.

Reporting and analytics are essential for evaluating meeting activity and performance. Calendly provides detailed reports on meeting metrics, including the number of meetings scheduled, conversion rates, and attendee statistics. This data enables users to measure the impact of their meetings and make data-driven decisions to optimize their scheduling processes.

Lastly, Calendly integrates seamlessly with other tools and platforms like Zapier, Salesforce, and Slack. This allows users to streamline their workflows and connect Calendly with their existing tech stack for even more automation and efficiency.

Calendly Features Description
Automated Scheduling Sync calendars and suggest available meeting times
Customizable Availability Set availability preferences for personalized scheduling
Calendar Integrations Sync with popular calendar apps like Google Calendar
Time Zone Detection Adjust meeting times based on participants' time zones
Personalized Links Create unique links for easy scheduling
Group Scheduling Invite multiple participants and find the best meeting time
Reminder Notifications Automated reminders to reduce missed meetings
Customizable Branding Customize Calendly pages to match branding
Reporting and Analytics Detailed reports on meeting metrics and attendee statistics
Integration with Other Tools Seamless integration with Zapier, Salesforce, Slack, and more
meetergo booking page

meetergo: Elevating Appointment Scheduling with HubSpot CRM Integration

In the dynamic landscape of appointment scheduling software, meetergo takes center stage by seamlessly integrating with HubSpot CRM, providing a comprehensive solution for businesses seeking efficiency and growth. In this exploration of meetergo's features, we'll delve into its integration with HubSpot CRM, compare it with established tools like Calendly, and highlight the unique strengths that make meetergo a game-changer in the realm of scheduling.

HubSpot CRM Integration

meetergo's integration with HubSpot CRM sets it apart as a powerful scheduling tool tailored to the needs of sales teams and businesses focused on relationship-building. Unlike standalone scheduling apps, meetergo leverages the robust capabilities of HubSpot CRM, creating a cohesive experience for users aiming to streamline their scheduling processes within the HubSpot platform.

Calendly vs. meetergo: A Comprehensive Comparison

When evaluating meetergo against Calendly, it becomes evident that meetergo offers a lot more than just basic scheduling capabilities. Calendly, while widely used, lacks the depth of integration and tailored features that meetergo provides, especially within the HubSpot CRM suite.

HubSpot Meetings vs. Calendly: Unveiling the Differences

HubSpot Meetings, integrated with meetergo, brings forth a suite of features that go beyond the capabilities of standalone scheduling apps like Calendly. The buffer time between meetings, custom meeting templates, and the ability to link directly to contact properties within HubSpot CRM are distinctive features that set HubSpot Meetings apart in the realm of appointment scheduling.

meetergo's Unique Features within HubSpot CRM

meetergo's integration with HubSpot CRM goes beyond simple scheduling. It seamlessly incorporates with contact properties, ensuring that businesses can leverage their CRM data efficiently during the scheduling process. The app empowers sales teams by providing features that assist in setting up meetings, nurturing relationships, and ultimately winning new business.

Efficiency and Growth with meetergo

For small businesses seeking growth, meetergo within the HubSpot CRM suite makes scheduling easier and more effective. The app includes features such as meeting reminders, custom meeting templates, and the ability to set buffer times between meetings—factors that contribute to a streamlined and efficient scheduling process.


Price and Value: meetergo vs. Calendly

While Calendly is a widely recognized scheduling tool, meetergo offers a lot more value, especially for businesses utilizing HubSpot CRM. The price for HubSpot Meetings is competitive, providing businesses with an economical solution that maximizes the potential of the entire HubSpot CRM suite.

Choosing the Right Meeting Scheduler

Deciding between meetergo and Calendly comes down to the unique needs of businesses. meetergo's integration with HubSpot CRM, custom meeting templates, and advanced features make it a standout choice for those seeking a scheduling tool that aligns seamlessly with their CRM strategy. The cohesive experience meetergo provides within the HubSpot ecosystem looks a lot better when compared to standalone scheduling apps like Calendly, especially for businesses aiming for sustained growth and relationship management.


After an in-depth comparison of Calendly and HubSpot Meetings, it is clear that both platforms have valuable features for scheduling and automating meetings. Calendly stands out with its ease of customization and flexibility, allowing users to tailor their meeting scheduling process according to their specific needs. On the other hand, HubSpot Meetings offers a comprehensive platform with a wide range of features, making it suitable for businesses looking for an all-in-one solution.

When deciding between Calendly and HubSpot Meetings, it is essential to consider the unique requirements and preferences of your business. If customization and flexibility are your top priorities, Calendly might be the best choice for you. However, if you are looking for a complete marketing and sales platform that integrates seamlessly with other tools, HubSpot Meetings can provide the functionality you need.

In addition to Calendly and HubSpot Meetings, it is worth exploring another option: meetergo. meetergo offers a cheaper alternative with additional benefits such as free digital business cards, 100% GDPR compliance, and lead routing. With plans starting at just $15 per month/user, meetergo can be a cost-effective choice for businesses.

Ultimately, analyzing your business requirements and evaluating the features, customization options, and pricing of each platform will help you make an informed decision on the best meeting scheduling solution for your business.


What is the difference between Calendly and HubSpot Meetings?

Calendly is primarily a scheduling software focused on automating the appointment scheduling process, while HubSpot Meetings is part of a comprehensive marketing and sales platform that offers a wide range of tools for customer engagement.

What features does HubSpot Meeting Scheduler offer?

HubSpot Meeting Scheduler offers features such as scheduling and booking meetings, customized meeting links, automated reminders, task creation and assignment, email and social media scheduling, content management, team collaboration capabilities, reporting and analytics, and more.

What features does Calendly offer?

Calendly offers features such as automated scheduling, customizable availability preferences, calendar integrations, time zone detection, personalized scheduling links, group scheduling capabilities, reminder notifications, customizable branding options, detailed reporting and analytics, and integration with other tools like Zapier, Salesforce, and Slack.

How do I choose between Calendly and HubSpot Meetings?

The choice between Calendly and HubSpot Meetings depends on your specific business needs and preferences. Consider factors such as customization options, flexibility, comprehensive platform features, integration capabilities, and pricing before making a decision.

Is there an alternative to Calendly and HubSpot Meetings?

Yes, meetergo is a third option that offers a cheaper alternative with free digital business cards, 100% GDPR compliance, and lead routing starting at $15 per month/user. Evaluate your business requirements and compare the features and pricing of all three platforms to make an informed choice.


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